Thanks for reading in advance. Exchange 6.5 on SBS2003 I have a requirement to wherein I have to accomplish the following for my org: 1) Archive all inbound and outbound mail. 2) Automatically do NOT archive mail that doesn't leave our domain (i.e. mail from dick@toasterhead.com to jane@toasterhead.com does NOT get archived) 3) If subject contains the word "confidential" or "personal" it does not get archived. 4) Archive must either BE a public folder or have a mechanism to automaticlly forward or move each email to a public folder for indexing and searching. #4 doesn't have to be a requirement if there is a product out there that will do 1,2,3 above and give all users a frontend to query the archive. Anyone know what product in conjunction w/ exhcange can do this? Currently i'm 'forwarding all emails' to an existing user and have gigs of crap -- 95% of it is internal and 1% is confidential and shouldn't be in there. TIA Russell White Systems Engineer Casco Development
On Wed, 15 Feb 2006 15:08:48 -0500, "Russ White" wrote: >Thanks for reading in advance. > >Exchange 6.5 on SBS2003 > >I have a requirement to wherein I have to accomplish the following for my >org: > >1) Archive all inbound and outbound mail. Forget it within Exchange. You have 75GB of storage for mail. archiving everything will just chew it all up. If you want to archive the SMTP only then www.gfi.com have a solution for you. >2) Automatically do NOT archive mail that doesn't leave our domain (i.e. >mail from dick@toasterhead.com to jane@toasterhead.com does NOT get >archived) That's simply achieved by not archiving messages within the store. You don't want to archive, you want to "journal" (It may well be semantics but if you deal with a vendor it makes a difference) >3) If subject contains the word "confidential" or "personal" it does not >get archived. What? What happens if the message is confidential and the sender forgets to prepend the message? You need to archive everything and secure the archive from interference. >4) Archive must either BE a public folder or have a mechanism to >automaticlly forward or move each email to a public folder for indexing and >searching. Nope. See 1. You have SBS so you don't have the space. Forget it. > >#4 doesn't have to be a requirement if there is a product out there that >will do 1,2,3 above and give all users a frontend to query the archive. > >Anyone know what product in conjunction w/ exhcange can do this? Currently >i'm 'forwarding all emails' to an existing user and have gigs of crap -- 95% >of it is internal and 1% is confidential and shouldn't be in there. > >TIA > >Russell White >Systems Engineer >Casco Development >
More to the point, if someone wants to circumvent the logging, they just put confidential in the subject and send the salary file out of the building. "Mark Arnold [MVP]" wrote in message news:6637v1ttuvnr8sde4btjhp7qrq7js9gj70@4ax.com... > On Wed, 15 Feb 2006 15:08:48 -0500, "Russ White" > wrote: > >>Thanks for reading in advance. >> >>Exchange 6.5 on SBS2003 >> >>I have a requirement to wherein I have to accomplish the following for my >>org: >> >>1) Archive all inbound and outbound mail. > > Forget it within Exchange. You have 75GB of storage for mail. > archiving everything will just chew it all up. > If you want to archive the SMTP only then www.gfi.com have a solution > for you. > >>2) Automatically do NOT archive mail that doesn't leave our domain (i.e. >>mail from dick@toasterhead.com to jane@toasterhead.com does NOT get >>archived) > > That's simply achieved by not archiving messages within the store. You > don't want to archive, you want to "journal" (It may well be semantics > but if you deal with a vendor it makes a difference) > >>3) If subject contains the word "confidential" or "personal" it does not >>get archived. > > What? What happens if the message is confidential and the sender > forgets to prepend the message? You need to archive everything and > secure the archive from interference. > >>4) Archive must either BE a public folder or have a mechanism to >>automaticlly forward or move each email to a public folder for indexing >>and >>searching. > > Nope. See 1. You have SBS so you don't have the space. Forget it. >> >>#4 doesn't have to be a requirement if there is a product out there that >>will do 1,2,3 above and give all users a frontend to query the archive. >> >>Anyone know what product in conjunction w/ exhcange can do this? >>Currently >>i'm 'forwarding all emails' to an existing user and have gigs of crap -- >>95% >>of it is internal and 1% is confidential and shouldn't be in there. >> >>TIA >> >>Russell White >>Systems Engineer >>Casco Development >> >
Bloody good point matey.
Thanks for responses. Please help me clarify.... First off, customer is only 20 people and I don't allow them large attachments so archiving everything takes only about 3 GB per year and i figured i'd put to pst every couple of years. Furthermore, they aren't really not concerned about security. I realize the 'confidential' or 'personal' tagline is a horrible way to differentiate whether or not an email is being archived but this is the request.... finally, understand that the customer wants everyone in the company to be able to search this journal/archive -- he's not concerned about privacy. It may be nuts but it's the request. He probably wouldn't even mind giving all users full access to it so if there was an email in there that they didn't want in there (an email to their wife) they could delete it from the shared location. W/ regards to NOT journaling internal email (thanks for semantic correction Mark) ... The way i'm currently archiving is i've checked a checkbox w/ in exchange that says "Archive all messages sent or received by mailboxes on this store" w/in my mailbox store properties. I see no way to say "archive all outbound or inbound" emails -- It seems like it's all or nothing.... or is this somehow a function of the GFI mailarchiver? Thanks again, Russ "Russ White" wrote in message news:eTggiumMGHA.2276@TK2MSFTNGP15.phx.gbl... > Thanks for reading in advance. > > Exchange 6.5 on SBS2003 > > I have a requirement to wherein I have to accomplish the following for my > org: > > 1) Archive all inbound and outbound mail. > 2) Automatically do NOT archive mail that doesn't leave our domain (i.e. > mail from dick@toasterhead.com to jane@toasterhead.com does NOT get > archived) > 3) If subject contains the word "confidential" or "personal" it does not > get archived. > 4) Archive must either BE a public folder or have a mechanism to > automaticlly forward or move each email to a public folder for indexing > and searching. > > #4 doesn't have to be a requirement if there is a product out there that > will do 1,2,3 above and give all users a frontend to query the archive. > > Anyone know what product in conjunction w/ exhcange can do this? > Currently i'm 'forwarding all emails' to an existing user and have gigs of > crap -- 95% of it is internal and 1% is confidential and shouldn't be in > there. > > TIA > > Russell White > Systems Engineer > Casco Development >
