Hi Everyone, In our company we used to rely on using public folders to store emails. We are a small company of architects and it seemed the best way of having project email that everyone can easily read and add to. With Exchange 2007 microsoft are moving away from public folders but I am keen to find out how companies manage project emails that more than one person needs access to. How do large companies manage critical emails that need to be stored for contractural reasons? We have recently merged with another company and they have email archiving to a sql database as a bolt on to outlook. Mailboxes are limited to 50MB and they archive the email into this database which can be searched. I would be grateful if people could share their experiences and pass on any advice they may have about this. David
First off, there are no plans to do away with PF's. Exchange 2007 has full support for them and they will be in the next Exchange version as well. As for how do companies manage email that cant be destroyed, that's what email archival / compliance packages are for. It seems like at some point someone came up with this scheme you guys use and never really looked beyond it at other options. There are lots of tools out there for managing projects these days. On the MS front alone, you have MS Project, Project Server, and SharePoint. All of which with some changes in the way you do things would probably do the job and do it better than what you have today. In addition to that, maybe asking around at other firms you do business and see how they manage workflow and documents. It sounds like your new company has a good handle on email and managing it. Though one could argue in 2008 that a 50 MB mailbox is pretty darn small! But as long as the data is somewhere easily accessible such as the archive system, that people can live it. "DavidGooch" wrote in message news:214fc5c2-1982-498d-b9e7-2512cfb46106@x41g2000hsb.googlegroups.com... > Hi Everyone, In our company we used to rely on using public folders to > store emails. We are a small company of architects and it seemed the > best way of having project email that everyone can easily read and add > to. > > With Exchange 2007 microsoft are moving away from public folders but I > am keen to find out how companies manage project emails that more than > one person needs access to. How do large companies manage critical > emails that need to be stored for contractural reasons? > > We have recently merged with another company and they have email > archiving to a sql database as a bolt on to outlook. Mailboxes are > limited to 50MB and they archive the email into this database which > can be searched. > > I would be grateful if people could share their experiences and pass > on any advice they may have about this. > > David
