Trouble with data and callouts   

When I change data in a shape, de data does not change in the callout.
This happens with some datafields, but with other datafields it changes 
immediatly, sometimes the datafields in the callout are changed !!! And I 
have to configure the callout again.

I am using Visio 2007 (drawings and chapes are created with Visio 2002).

Is there a solution for this problem ? Can someone explain this to me ?
Thanks,
Rik van Overveld

date: Tue, 15 Jan 2008 03:00:00 -0800   author:   Rik

Re: Trouble with data and callouts   

Hi Rik,

If this diagram was created in Visio 2002, I assume that the callouts are 
Custom Callout shapes taken from the Callouts stencil.  You can confirm this 
by right-clicking on the callout shapes to see if there is a Configure 
Callout menu item.  If you don't see such a menu item, then the callout 
probably is not designed to automatically update with data.  If you have a 
Configure menu item, does clicking on it bring up a dialog?  If so, you 
might just need to reconnect the callout to the target shape.  If the dialog 
doesn't appear, the Custom Callout add-on may not be functioning properly.

You have a better option in Visio 2007 for displaying data on or near 
shapes.  Try using Data Graphics.  Right-click on a shape that has data and 
choose Data > Edit Data Graphic.  Choose New Item to pick one of the four 
graphical ways to display the data.  You might start with Text since you are 
currently working with text callouts.  Choose the data field to display and 
hit OK.  You can add more items to display additional data fields.  You can 
choose Data > Display Data on Shapes to manage the data graphics and apply 
them to additional shapes.

-- 
Mark Nelson
Office Graphics - Visio
Microsoft Corporation

This posting is provided "AS IS" with no warranties, and confers no rights.

"Rik"  wrote in message 
news:C69C5686-555E-46A2-A176-89DF70AFF53B@microsoft.com...
> When I change data in a shape, de data does not change in the callout.
> This happens with some datafields, but with other datafields it changes
> immediatly, sometimes the datafields in the callout are changed !!! And I
> have to configure the callout again.
>
> I am using Visio 2007 (drawings and chapes are created with Visio 2002).
>
> Is there a solution for this problem ? Can someone explain this to me ?
> Thanks,
> Rik van Overveld
>

date: Tue, 15 Jan 2008 22:55:31 -0800   author:   Mark Nelson [MS]

Re: Trouble with data and callouts   

Thank you for your answer Mark,

With a reconnection of the callout the problem is solved, I already did know 
that.
The bad news is that it takes a lot of time to do that on a whole drawing.
How can I be shure that the displayed information in a callout is the 
correct information ? And how can I know wich callouts have been reconnected ?
I am not the only person in my company who uses the same drawings, I don't 
know what my colleges have changed, ... .
I have hoped there was a refresh button that updates all the callouts in a 
drawing, ... or something like that.

I have created a lot of different callouts in Visio 2002, with different 
configurations and different logical names, to connect on different shapes, 
and stored them as shapes in a stencil. Easy to use for everybody.
On a drawing, we change the configuration of the callout if needed.

Data Graphics is a nice tool, but to do that with Data Graphics is not so 
easy I think.
I have been experimenting with Data Graphics this week (text and colors).
I need a solution that works easy in a lot of drawings and by more than one 
person.

I can connect different callouts to one shape, I can use only one Data 
Graphics to a shape.
I am still searching and experimenting for a good solution.

All the configurations of our clients are created with Visio, so it is a lot 
of work te change them all (more than 500 ? drawings and even more pages).

Thanks,
Rik van Overveld


"Mark Nelson [MS]" wrote:

> Hi Rik,
> 
> If this diagram was created in Visio 2002, I assume that the callouts are 
> Custom Callout shapes taken from the Callouts stencil.  You can confirm this 
> by right-clicking on the callout shapes to see if there is a Configure 
> Callout menu item.  If you don't see such a menu item, then the callout 
> probably is not designed to automatically update with data.  If you have a 
> Configure menu item, does clicking on it bring up a dialog?  If so, you 
> might just need to reconnect the callout to the target shape.  If the dialog 
> doesn't appear, the Custom Callout add-on may not be functioning properly.
> 
> You have a better option in Visio 2007 for displaying data on or near 
> shapes.  Try using Data Graphics.  Right-click on a shape that has data and 
> choose Data > Edit Data Graphic.  Choose New Item to pick one of the four 
> graphical ways to display the data.  You might start with Text since you are 
> currently working with text callouts.  Choose the data field to display and 
> hit OK.  You can add more items to display additional data fields.  You can 
> choose Data > Display Data on Shapes to manage the data graphics and apply 
> them to additional shapes.
> 
> -- 
> Mark Nelson
> Office Graphics - Visio
> Microsoft Corporation
> 
> This posting is provided "AS IS" with no warranties, and confers no rights.
> 
> "Rik"  wrote in message 
> news:C69C5686-555E-46A2-A176-89DF70AFF53B@microsoft.com...
> > When I change data in a shape, de data does not change in the callout.
> > This happens with some datafields, but with other datafields it changes
> > immediatly, sometimes the datafields in the callout are changed !!! And I
> > have to configure the callout again.
> >
> > I am using Visio 2007 (drawings and chapes are created with Visio 2002).
> >
> > Is there a solution for this problem ? Can someone explain this to me ?
> > Thanks,
> > Rik van Overveld
> > 
> 
> 
>

date: Fri, 18 Jan 2008 05:55:00 -0800   author:   Rik van Overveld