Org Chart -- Imports from Word of Job Descriptions?   

We are new to Visio, using the trial version.  My wife's boss just dumped a 
project on her that I said I'd try to help her with.  Her new, computer 
illiterate, boss is making many organizational changes (small university) and 
wants to make a PowerPoint presentation illustrating these changes.  

He wants to be able to click on a position and have the job description for 
that position pop-up as a new page/slide.  The job descriptions are in Word 
2003.  My wife has Word & PowerPoint 2007 on her machine at work, and we have 
Office 2003 on our PC's at home.  Is this possible in Visio, or should we be 
using a different application?  

Neither of us are very techno-savvy, so if this is possible, could you 
please explain, in simple terms, how we should go about doing this.

Many, many thanks for any assistance you can provide.
Lee

date: Sun, 14 Sep 2008 10:43:00 -0700   author:   LeeSun

RE: Org Chart -- Imports from Word of Job Descriptions?   

Yes, this can be done in Visio, but, I don't think that's the way to go.  In 
order to do the linking from PwrPnt, each position must be selectable.  If 
you make the org chart in Visio, and import the drawing into PwrPnt, then 
only the entire drawing is selectable...unless you double click the drawing, 
which brings up Visio, and then click the shape to get to the link.  Rather 
messy.  So, I would draw the org chart in PwrPnt.  Then, select each shape, 
one at a time, either right click the box, press cntl-K, or go to the Insert 
menu and click Hyperlink.  The pop-up form lets you specify a Word file, but 
only a Word file, not pages within it.  So, there must be one file per shape. 
 If the PwrPnt file is going to move from computer to computer, the links 
must be able to find the destination Word files.  It probably easiest to keep 
the PwrPnt and Word files all in a common directory, and ship the directory 
about.  Or, if you have a common server, then some directory on that server.

These links might prove useful regarding hyperlinks:  
Power Point:  
http://office.microsoft.com/en-us/powerpoint/HP030765351033.aspx?pid=CH063500631033 
 and  
http://office.microsoft.com/en-us/powerpoint/HP051923561033.aspx?pid=CH063500631033

Visio:  
http://office.microsoft.com/en-us/visio/HA011126211033.aspx?pid=CH010956761033

HTH
Wapperdude



"LeeSun" wrote:

> We are new to Visio, using the trial version.  My wife's boss just dumped a 
> project on her that I said I'd try to help her with.  Her new, computer 
> illiterate, boss is making many organizational changes (small university) and 
> wants to make a PowerPoint presentation illustrating these changes.  
> 
> He wants to be able to click on a position and have the job description for 
> that position pop-up as a new page/slide.  The job descriptions are in Word 
> 2003.  My wife has Word & PowerPoint 2007 on her machine at work, and we have 
> Office 2003 on our PC's at home.  Is this possible in Visio, or should we be 
> using a different application?  
> 
> Neither of us are very techno-savvy, so if this is possible, could you 
> please explain, in simple terms, how we should go about doing this.
> 
> Many, many thanks for any assistance you can provide.
> Lee
> 
>

date: Mon, 15 Sep 2008 21:19:01 -0700   author:   WapperDude

RE: Org Chart -- Imports from Word of Job Descriptions?   

Many THANKS WapperDude!
We tried all kinds of things yesterday and today to try to import the job 
descriptions as .xml and .pdf files and nothing worked.  I think you hit the 
nail on the head... PowerPoint it will be.
Again, thanks for your advice.
Lee

"WapperDude" wrote:

> Yes, this can be done in Visio, but, I don't think that's the way to go.  In 
> order to do the linking from PwrPnt, each position must be selectable.  If 
> you make the org chart in Visio, and import the drawing into PwrPnt, then 
> only the entire drawing is selectable...unless you double click the drawing, 
> which brings up Visio, and then click the shape to get to the link.  Rather 
> messy.  So, I would draw the org chart in PwrPnt.  Then, select each shape, 
> one at a time, either right click the box, press cntl-K, or go to the Insert 
> menu and click Hyperlink.  The pop-up form lets you specify a Word file, but 
> only a Word file, not pages within it.  So, there must be one file per shape. 
>  If the PwrPnt file is going to move from computer to computer, the links 
> must be able to find the destination Word files.  It probably easiest to keep 
> the PwrPnt and Word files all in a common directory, and ship the directory 
> about.  Or, if you have a common server, then some directory on that server.
> 
> These links might prove useful regarding hyperlinks:  
> Power Point:  
> http://office.microsoft.com/en-us/powerpoint/HP030765351033.aspx?pid=CH063500631033 
>  and  
> http://office.microsoft.com/en-us/powerpoint/HP051923561033.aspx?pid=CH063500631033
> 
> Visio:  
> http://office.microsoft.com/en-us/visio/HA011126211033.aspx?pid=CH010956761033
> 
> HTH
> Wapperdude
> 
> 
> 
> "LeeSun" wrote:
> 
> > We are new to Visio, using the trial version.  My wife's boss just dumped a 
> > project on her that I said I'd try to help her with.  Her new, computer 
> > illiterate, boss is making many organizational changes (small university) and 
> > wants to make a PowerPoint presentation illustrating these changes.  
> > 
> > He wants to be able to click on a position and have the job description for 
> > that position pop-up as a new page/slide.  The job descriptions are in Word 
> > 2003.  My wife has Word & PowerPoint 2007 on her machine at work, and we have 
> > Office 2003 on our PC's at home.  Is this possible in Visio, or should we be 
> > using a different application?  
> > 
> > Neither of us are very techno-savvy, so if this is possible, could you 
> > please explain, in simple terms, how we should go about doing this.
> > 
> > Many, many thanks for any assistance you can provide.
> > Lee
> > 
> >

date: Mon, 15 Sep 2008 21:44:01 -0700   author:   LeeSun

RE: Org Chart -- Imports from Word of Job Descriptions?   

Your very welcome.


"LeeSun" wrote:

> Many THANKS WapperDude!
> We tried all kinds of things yesterday and today to try to import the job 
> descriptions as .xml and .pdf files and nothing worked.  I think you hit the 
> nail on the head... PowerPoint it will be.
> Again, thanks for your advice.
> Lee
> 
> "WapperDude" wrote:
> 
> > Yes, this can be done in Visio, but, I don't think that's the way to go.  In 
> > order to do the linking from PwrPnt, each position must be selectable.  If 
> > you make the org chart in Visio, and import the drawing into PwrPnt, then 
> > only the entire drawing is selectable...unless you double click the drawing, 
> > which brings up Visio, and then click the shape to get to the link.  Rather 
> > messy.  So, I would draw the org chart in PwrPnt.  Then, select each shape, 
> > one at a time, either right click the box, press cntl-K, or go to the Insert 
> > menu and click Hyperlink.  The pop-up form lets you specify a Word file, but 
> > only a Word file, not pages within it.  So, there must be one file per shape. 
> >  If the PwrPnt file is going to move from computer to computer, the links 
> > must be able to find the destination Word files.  It probably easiest to keep 
> > the PwrPnt and Word files all in a common directory, and ship the directory 
> > about.  Or, if you have a common server, then some directory on that server.
> > 
> > These links might prove useful regarding hyperlinks:  
> > Power Point:  
> > http://office.microsoft.com/en-us/powerpoint/HP030765351033.aspx?pid=CH063500631033 
> >  and  
> > http://office.microsoft.com/en-us/powerpoint/HP051923561033.aspx?pid=CH063500631033
> > 
> > Visio:  
> > http://office.microsoft.com/en-us/visio/HA011126211033.aspx?pid=CH010956761033
> > 
> > HTH
> > Wapperdude
> > 
> > 
> > 
> > "LeeSun" wrote:
> > 
> > > We are new to Visio, using the trial version.  My wife's boss just dumped a 
> > > project on her that I said I'd try to help her with.  Her new, computer 
> > > illiterate, boss is making many organizational changes (small university) and 
> > > wants to make a PowerPoint presentation illustrating these changes.  
> > > 
> > > He wants to be able to click on a position and have the job description for 
> > > that position pop-up as a new page/slide.  The job descriptions are in Word 
> > > 2003.  My wife has Word & PowerPoint 2007 on her machine at work, and we have 
> > > Office 2003 on our PC's at home.  Is this possible in Visio, or should we be 
> > > using a different application?  
> > > 
> > > Neither of us are very techno-savvy, so if this is possible, could you 
> > > please explain, in simple terms, how we should go about doing this.
> > > 
> > > Many, many thanks for any assistance you can provide.
> > > Lee
> > > 
> > >

date: Mon, 15 Sep 2008 21:54:01 -0700   author:   WapperDude