Administrative Projects in Project Pro and PWA   

Hello.

I have set up an administrative project called non-project time that
allows staff to enter time against holidays, non-project events and
project meetings.

When staff send updates for regular tasks, the updates go for approval
to that Projects PM, where the PM accepts the updates in PWA, then
updates the progress in Project Pro before re-publishing the project.
Now I totally understand how that works and am happy with it.

My problem is with the same process happening with the non-project time
project. When staff enter time for holidays or meetings or non project
events, all their updates get sent to me for approval. Which is ok at
the moment because its only 30 people, but we are planning to roll out
to quite a lot more staff soon and I don't want to be bombarded with
continually having to update peoples times etc.

It was decided that it would be acceptable for time entered into this
admin project to automatically update without needing anyone to accept
or deny (we are a trusting lot!!)

I set up a rule in PWA though the Updates page --> selecting 'set rules
for automatically accepting changes' from the side pane. I set the rule
to update for all task updates for that project from all resources...
The rule is enabled but all updates still come to me in the updates
page of PWA for approval and are not automatically updated.

Is there any way to get around this so we can just have all information
from this admin project just automatically update. Basically a set and
forget???

Thanks to anyone who read this far and anyone who can help.

Matt

date: 8 Mar 2006 17:55:44 -0800   author:   unknown

Re: Administrative Projects in Project Pro and PWA   

Matt --

In the future, please post your Project Server questions to the 
microsoft.public.project.server newsgroup, as this newgroup is closing down. 
To answer your question, no, this is not possible.  Even after you create 
Rules, you must still click the Run Rules Now button to run them.  This is 
because Microsoft made an assumption that you must be at least minimally 
involved with the updates process.  Hope this helps.

-- 
Dale A. Howard [MVP]
Enterprise Project Trainer/Consultant
http://www.msprojectexperts.com
http://www.projectserverexperts.com
"We wrote the book on Project Server"


 wrote in message 
news:1141869343.920580.152820@i39g2000cwa.googlegroups.com...
> Hello.
>
> I have set up an administrative project called non-project time that
> allows staff to enter time against holidays, non-project events and
> project meetings.
>
> When staff send updates for regular tasks, the updates go for approval
> to that Projects PM, where the PM accepts the updates in PWA, then
> updates the progress in Project Pro before re-publishing the project.
> Now I totally understand how that works and am happy with it.
>
> My problem is with the same process happening with the non-project time
> project. When staff enter time for holidays or meetings or non project
> events, all their updates get sent to me for approval. Which is ok at
> the moment because its only 30 people, but we are planning to roll out
> to quite a lot more staff soon and I don't want to be bombarded with
> continually having to update peoples times etc.
>
> It was decided that it would be acceptable for time entered into this
> admin project to automatically update without needing anyone to accept
> or deny (we are a trusting lot!!)
>
> I set up a rule in PWA though the Updates page --> selecting 'set rules
> for automatically accepting changes' from the side pane. I set the rule
> to update for all task updates for that project from all resources...
> The rule is enabled but all updates still come to me in the updates
> page of PWA for approval and are not automatically updated.
>
> Is there any way to get around this so we can just have all information
> from this admin project just automatically update. Basically a set and
> forget???
>
> Thanks to anyone who read this far and anyone who can help.
>
> Matt
>

date: Wed, 8 Mar 2006 19:03:51 -0700   author:   Dale Howard [MVP] dale(dot)howard(at)msprojectexperts(dot)com