All, I need help figuring out how to handle a business scenario in Microsoft Project. Here is my dilemma. I have a project that has multiple task and resources. One of the tasks has duration of 16 hours spread over five years. There are 3 resources assigned to this task. Currently, Microsoft Project treats this task as a one day or two day task depending on how many resources I add to the task. The actual performance for this task is spread over the 5 year window. An hour of work is done in the last year. How can I get Microsoft Project to correctly distribute the resource time and to show a start to finish that covers the entire 5 years needed for this task? HELP PLEASE!!!!
You have multiple tasks. If the work is 16 hours, think hard about what is done in those 16 hours. Then, schedule the discrete tasks (maybe 1 hour each?) over the five year period. If the tasks are regular (say a meeting once a quarter), then use a recurring task (Insert/Recurring Task...) -- If this post was helpful, please consider rating it. Jim Aksel, MVP Check out my blog for more information: http://www.msprojectblog.com "Tieku" wrote: > All, > I need help figuring out how to handle a business scenario in Microsoft > Project. Here is my dilemma. I have a project that has multiple task and > resources. One of the tasks has duration of 16 hours spread over five years. > There are 3 resources assigned to this task. Currently, Microsoft Project > treats this task as a one day or two day task depending on how many resources > I add to the task. The actual performance for this task is spread over the 5 > year window. An hour of work is done in the last year. How can I get > Microsoft Project to correctly distribute the resource time and to show a > start to finish that covers the entire 5 years needed for this task? HELP > PLEASE!!!! >
I have to ask, do you really need to track such trivial amounts of activity over 5 years????? In 5 years time the 3 resources are going to spend more than 16 total man-hours just waiting for the elevator in your office building to arrive. You say the last task is 1 measely hour spread over the entire 5th year for cryin' out loud! You're talking about 16 hours out of 30,000 hours total working time or the 3 resources, or five one-hundredths of one percent of their total time. Why bother scheduling such minute activities at all? Are you really going to go to Joe Resource today and tell him that you need him to plan to spend the 5 minutes between 10:35 and 10:40 am on April 17th 2012 doing such-and-such? -- Steve House [Project MVP] MS Project Trainer & Consultant Visit http://project.mvps.org/faqs.htm for the FAQs "Tieku" wrote in message news:53C4FDA5-7B99-4BC5-B069-00251A1F3AC1@microsoft.com... > All, > I need help figuring out how to handle a business scenario in Microsoft > Project. Here is my dilemma. I have a project that has multiple task and > resources. One of the tasks has duration of 16 hours spread over five > years. > There are 3 resources assigned to this task. Currently, Microsoft Project > treats this task as a one day or two day task depending on how many > resources > I add to the task. The actual performance for this task is spread over > the 5 > year window. An hour of work is done in the last year. How can I get > Microsoft Project to correctly distribute the resource time and to show a > start to finish that covers the entire 5 years needed for this task? HELP > PLEASE!!!! >
