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date: Tue, 17 Jun 2008 06:43:03 -0700,
group: microsoft.public.word.vba.beginners
back
Track Changes VBA Granular information needed
I have a VBA code that allows me to extract and create a new document and
formatted report of the track changes that happened to the document.
However, I need it to be more specific in what changes.
Sorry for the clarification issue.
1. I need to know what fields ( wdrevisionproperty etc etc. ) I can use to
extract more specific changes.
2. I have a macro built that pulls all document changes, but they only
include Insert and Deletes and Table Cell property changes, and then extracts
them into a new document.
3. I need to dig deeper such as knowing if the change in the document was a
Bold, Italic, Underline or Font or style change, I have 13 different changes
within the document that I want to have on a report, to identify what changes
happened on the document.
Again, I really need to know which VBA wd code I need to use to extract a
more granular piece of what changed, not the high level, insert and delete in
my Macro.
The review pane of the track changes document, outlines more granular
changes in the document, such as Format Font Bold changes, but again, I am
not sure which wd code I need to use to extract that into a report with my
Macro.
Thanks!
date: Tue, 17 Jun 2008 06:43:03 -0700
author: Krumrei
Re: Track Changes VBA Granular information needed
This description isn't much more informative than the previous one you
posted, but let's start trying to pull out the necessary information.
The Document object has a .Revisions member, which returns a collection of
Revision objects. Each Revision object has a .Type property that has a data
type of WdRevisionType. If you open the VBA Help topic about the .Type
property as it applies to the Revision object, and expand the WdRevisionType
link there, you'll see this table:
WdRevisionType can be one of these WdRevisionType constants.
wdNoRevision
wdRevisionDelete
wdRevisionInsert
wdRevisionParagraphProperty
wdRevisionReconcile
wdRevisionSectionProperty
wdRevisionStyleDefinition
wdRevisionConflict
wdRevisionDisplayField
wdRevisionParagraphNumber
wdRevisionProperty
wdRevisionReplace
wdRevisionStyle
wdRevisionTableProperty
In addition, each Revision object has a .FormatDescription property; the
Help topic for that property says "Returns a String representing a
description of tracked formatting changes in a revision." That topic has an
example of code that, besides showing how to display the string, also
demonstrates the usual kind of loop for stepping through the entire
Revisions collection. You'll have to experiment with various kinds of format
changes to see what the strings look like, and then you can set up a Select
Case to look for specific strings.
Each Revision object has a .Range property, and the expression .Range.Text
will extract the text of the revision. There is also a .Date property and a
.Author property to tell you when the revision was made and by whom.
That's the background of what Word gives you to work with -- the information
that's available for each revision to determine what kind it is and what
formatting, if any, is involved.. The details of how you want to structure
and format your report document are up to you.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
Krumrei wrote:
> I have a VBA code that allows me to extract and create a new document
> and formatted report of the track changes that happened to the
> document.
>
> However, I need it to be more specific in what changes.
>
> Sorry for the clarification issue.
>
>
> 1. I need to know what fields ( wdrevisionproperty etc etc. ) I can
> use to extract more specific changes.
>
> 2. I have a macro built that pulls all document changes, but they only
> include Insert and Deletes and Table Cell property changes, and then
> extracts them into a new document.
>
> 3. I need to dig deeper such as knowing if the change in the document
> was a Bold, Italic, Underline or Font or style change, I have 13
> different changes within the document that I want to have on a
> report, to identify what changes happened on the document.
>
> Again, I really need to know which VBA wd code I need to use to
> extract a more granular piece of what changed, not the high level,
> insert and delete in my Macro.
>
> The review pane of the track changes document, outlines more granular
> changes in the document, such as Format Font Bold changes, but again,
> I am not sure which wd code I need to use to extract that into a
> report with my Macro.
>
>
>
>
> Thanks!
date: Tue, 17 Jun 2008 11:55:00 -0400
author: Jay Freedman
RE: Track Changes VBA Granular information needed
Here is the code I wrote for it.
ublic Sub ExtractTrackedChangesToNewDoc()
'Macro created 2008 by Paul Krumrei
'The macro creates a new document
'and extracts insertions and deletions
'marked as tracked changes from the active document
'NOTE: Other types of changes are skipped
'(e.g. formatting changes or inserted/deleted footnotes and endnotes)
'Only insertions and deletions in the main body of the document will be
extracted
'The document will also include metadata
'Inserted text will be applied black font color
'Deleted text will be applied red font color
'Minor adjustments are made to the styles used
'You may need to change the style settings and table layout to fit your
needs
'=========================
Dim oDoc As Document
Dim oNewDoc As Document
Dim oTable As Table
Dim oRow As Row
Dim oCol As Column
Dim oRange As Range
Dim oRevision As Revision
Dim strText As String
Dim n As Long
Dim i As Long
Dim Title As String
Title = "Extract Tracked Changes to New Document"
n = 0 'use to count extracted changes
Set oDoc = ActiveDocument
If oDoc.Revisions.Count = 0 Then
MsgBox "The active document contains no tracked changes.", vbOKOnly,
Title
GoTo ExitHere
Else
'Stop if user does not click Yes
If MsgBox("Do you want to extract tracked changes to a new
document?" & vbCr & vbCr & _
"NOTE: Only Insertions,Deletions and Format Changes will be
included. ", _
vbYesNo + vbQuestion, Title) <> vbYes Then
GoTo ExitHere
End If
End If
Application.ScreenUpdating = False
'Create a new document for the tracked changes, base on Normal.dot
Set oNewDoc = Documents.Add
'Set to landscape
oNewDoc.PageSetup.Orientation = wdOrientLandscape
With oNewDoc
'Make sure any content is deleted
.Content = ""
'Set appropriate margins
With .PageSetup
.LeftMargin = CentimetersToPoints(2)
.RightMargin = CentimetersToPoints(2)
.TopMargin = CentimetersToPoints(2.5)
End With
'Insert a 6-column table for the tracked changes and metadata
Set oTable = .Tables.Add _
(Range:=Selection.Range, _
numrows:=1, _
NumColumns:=6)
End With
'Insert info in header - change date format as you wish
oNewDoc.Sections(1).Headers(wdHeaderFooterPrimary).Range.Text = _
"Tracked changes extracted from: " & oDoc.FullName & vbCr & _
"Created by: " & Application.UserName & vbCr & _
"Creation date: " & Format(Date, "MMMM d, yyyy")
'Adjust the Normal style and Header style
With oNewDoc.Styles(wdStyleNormal)
With .Font
.Name = "Arial"
.Size = 9
.Bold = False
End With
With .ParagraphFormat
.LeftIndent = 0
.SpaceAfter = 6
End With
End With
With oNewDoc.Styles(wdStyleHeader)
.Font.Size = 8
.ParagraphFormat.SpaceAfter = 0
End With
'Format the table appropriately
With oTable
.Range.Style = wdStyleNormal
.AllowAutoFit = False
.PreferredWidthType = wdPreferredWidthPercent
.PreferredWidth = 100
For Each oCol In .Columns
oCol.PreferredWidthType = wdPreferredWidthPercent
Next oCol
.Columns(1).PreferredWidth = 5 'Page
.Columns(2).PreferredWidth = 5 'Line
.Columns(3).PreferredWidth = 10 'Type of change
.Columns(4).PreferredWidth = 55 'Inserted/deleted text
.Columns(5).PreferredWidth = 15 'Author
.Columns(6).PreferredWidth = 10 'Revision date
End With
'Insert table headings
With oTable.Rows(1)
.Cells(1).Range.Text = "Page"
.Cells(2).Range.Text = "Line"
.Cells(3).Range.Text = "Type"
.Cells(4).Range.Text = "What has been inserted or deleted or format
changed"
.Cells(5).Range.Text = "Author"
.Cells(6).Range.Text = "Date"
End With
'Get info from each tracked change (insertion/deletion) from oDoc and
insert in table
For Each oRevision In oDoc.Revisions
Select Case oRevision.Type
'Only include insertions and deletions
Case wdRevisionInsert, wdRevisionDelete,
wdRevisionTableProperty, wdRevisionCellDeletion, wdRevisionCellInsertion,
wdCommentsStory, wdRevisedPropertiesMarkBold, wdRevisionsViewFinal
'In case of footnote/endnote references (appear as Chr(2)),
'insert "[footnote reference]"/"[endnote reference]"
With oRevision
'Get the changed text
strText = .Range.Text
Set oRange = .Range
Do While InStr(1, oRange.Text, Chr(2)) > 0
'Find each Chr(2) in strText and replace by
appropriate text
i = InStr(1, strText, Chr(2))
If oRange.Footnotes.Count = 1 Then
strText = Replace(Expression:=strText, _
Find:=Chr(2), Replace:="[footnote
reference]", _
Start:=1, Count:=1)
'To keep track of replace, adjust oRange to
start after i
oRange.Start = oRange.Start + i
ElseIf oRange.Endnotes.Count = 1 Then
strText = Replace(Expression:=strText, _
Find:=Chr(2), Replace:="[endnote
reference]", _
Start:=1, Count:=1)
'To keep track of replace, adjust oRange to
start after i
oRange.Start = oRange.Start + i
End If
Loop
End With
'Add 1 to counter
n = n + 1
'Add row to table
Set oRow = oTable.Rows.Add
'Insert data in cells in oRow
With oRow
'Page number
.Cells(1).Range.Text = _
oRevision.Range.Information(wdActiveEndPageNumber)
'Line number - start of revision
.Cells(2).Range.Text = _
oRevision.Range.Information(wdFirstCharacterLineNumber)
'Type of revision
If oRevision.Type = wdRevisionInsert Then
.Cells(3).Range.Text = "Inserted"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorAutomatic
' do something for inserts
ElseIf oRevision.Type = wdRevisionDelete Then
.Cells(3).Range.Text = "Deleted"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorRed
' do something for deletes
ElseIf oRevision.Type = wdRevisionTableProperty Then
.Cells(3).Range.Text = "Table"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorBlue
ElseIf oRevision.Type = wdRevisionCellDeletion Then
.Cells(3).Range.Text = "Table Cell Delete"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorBlue
ElseIf oRevision.Type = wdRevisionCellInsertion Then
.Cells(3).Range.Text = "Table Cell Insert"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorBlue
ElseIf oRevision.Type = wdCommentsStory Then
.Cells(3).Range.Text = "Table Cell Insert"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorBlue
ElseIf oRevisionType = wdRevisionsViewFinal Then
.Cells(3).Range.Text = "Bold"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorBlue
Else
' it's some other revision -- do nothing
End If
'The inserted/deleted text
.Cells(4).Range.Text = strText
'The author
.Cells(5).Range.Text = oRevision.Author
'The revision date
.Cells(6).Range.Text = Format(oRevision.Date,
"mm-dd-yyyy")
End With
End Select
Next oRevision
'If no insertions/deletions were found, show message and close oNewDoc
If n = 0 Then
MsgBox "No insertions or deletions were found.", vbOKOnly, Title
oNewDoc.Close savechanges:=wdDoNotSaveChanges
GoTo ExitHere
End If
'Apply bold formatting and heading format to row 1
With oTable.Rows(1)
.Range.Font.Bold = True
.HeadingFormat = True
End With
Application.ScreenUpdating = True
Application.ScreenRefresh
oNewDoc.Activate
MsgBox n & " tracked changed have been extracted. " & _
"Black = Inserted, Red = Deleted, Blue = Format Changes.", vbOKOnly,
Title
ExitHere:
Set oDoc = Nothing
Set oNewDoc = Nothing
Set oTable = Nothing
Set oRow = Nothing
Set oRange = Nothing
End Sub
"Krumrei" wrote:
> I have a VBA code that allows me to extract and create a new document and
> formatted report of the track changes that happened to the document.
>
> However, I need it to be more specific in what changes.
>
> Sorry for the clarification issue.
>
>
> 1. I need to know what fields ( wdrevisionproperty etc etc. ) I can use to
> extract more specific changes.
>
> 2. I have a macro built that pulls all document changes, but they only
> include Insert and Deletes and Table Cell property changes, and then extracts
> them into a new document.
>
> 3. I need to dig deeper such as knowing if the change in the document was a
> Bold, Italic, Underline or Font or style change, I have 13 different changes
> within the document that I want to have on a report, to identify what changes
> happened on the document.
>
> Again, I really need to know which VBA wd code I need to use to extract a
> more granular piece of what changed, not the high level, insert and delete in
> my Macro.
>
> The review pane of the track changes document, outlines more granular
> changes in the document, such as Format Font Bold changes, but again, I am
> not sure which wd code I need to use to extract that into a report with my
> Macro.
>
>
>
>
> Thanks!
date: Tue, 17 Jun 2008 10:01:42 -0700
author: Krumrei
Re: Track Changes VBA Granular information needed
OK, now I can see where you went astray.
In the Select Case oRevision.Type structure, the first Case statement is
> Case wdRevisionInsert, wdRevisionDelete,
> wdRevisionTableProperty, wdRevisionCellDeletion,
> wdRevisionCellInsertion, wdCommentsStory,
> wdRevisedPropertiesMarkBold, wdRevisionsViewFinal
But the constant wdRevisedPropertiesMarkBold is not a possible value of the
.Type (instead, it's a member of the WdRevisedPropertiesMark enumeration,
used to specify what kind of formatting to apply to changes, e.g., bold or
italic). The value that should be there instead is wdRevisionProperty, which
is the value of the .Type for a revision that involves only formatting.
Then, in the series of If...ElseIf... statements that check the various
.Type values, you need a clause for the wdRevisionProperty value, and inside
the clause you need to look at oRevision.FormatDescription. That will be a
string with a value such as "Formatted: Font: Italic" or "Formatted: List
Paragraph, Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.5"". You
can use the InStr function to look for specific words such as "Italic"
within the string, or you can just dump out the whole string into column 3
of the report table.
While you're cleaning up the Select Case, note that wdCommentsStory and
wdRevisionsViewFinal also are not possible values of the .Type property, so
you can remove them, too.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
Krumrei wrote:
> Here is the code I wrote for it.
>
> ublic Sub ExtractTrackedChangesToNewDoc()
>
> 'Macro created 2008 by Paul Krumrei
> 'The macro creates a new document
> 'and extracts insertions and deletions
> 'marked as tracked changes from the active document
> 'NOTE: Other types of changes are skipped
> '(e.g. formatting changes or inserted/deleted footnotes and
> endnotes) 'Only insertions and deletions in the main body of the
> document will be extracted
> 'The document will also include metadata
> 'Inserted text will be applied black font color
> 'Deleted text will be applied red font color
>
> 'Minor adjustments are made to the styles used
> 'You may need to change the style settings and table layout to fit
> your needs
> '=========================
>
> Dim oDoc As Document
> Dim oNewDoc As Document
> Dim oTable As Table
> Dim oRow As Row
> Dim oCol As Column
> Dim oRange As Range
> Dim oRevision As Revision
> Dim strText As String
> Dim n As Long
> Dim i As Long
> Dim Title As String
>
> Title = "Extract Tracked Changes to New Document"
> n = 0 'use to count extracted changes
>
> Set oDoc = ActiveDocument
>
> If oDoc.Revisions.Count = 0 Then
> MsgBox "The active document contains no tracked changes.",
> vbOKOnly, Title
> GoTo ExitHere
> Else
> 'Stop if user does not click Yes
> If MsgBox("Do you want to extract tracked changes to a new
> document?" & vbCr & vbCr & _
> "NOTE: Only Insertions,Deletions and Format Changes
> will be included. ", _
> vbYesNo + vbQuestion, Title) <> vbYes Then
> GoTo ExitHere
> End If
> End If
>
> Application.ScreenUpdating = False
> 'Create a new document for the tracked changes, base on Normal.dot
> Set oNewDoc = Documents.Add
> 'Set to landscape
> oNewDoc.PageSetup.Orientation = wdOrientLandscape
> With oNewDoc
> 'Make sure any content is deleted
> .Content = ""
> 'Set appropriate margins
> With .PageSetup
> .LeftMargin = CentimetersToPoints(2)
> .RightMargin = CentimetersToPoints(2)
> .TopMargin = CentimetersToPoints(2.5)
> End With
> 'Insert a 6-column table for the tracked changes and metadata
> Set oTable = .Tables.Add _
> (Range:=Selection.Range, _
> numrows:=1, _
> NumColumns:=6)
> End With
>
> 'Insert info in header - change date format as you wish
> oNewDoc.Sections(1).Headers(wdHeaderFooterPrimary).Range.Text = _
> "Tracked changes extracted from: " & oDoc.FullName & vbCr & _
> "Created by: " & Application.UserName & vbCr & _
> "Creation date: " & Format(Date, "MMMM d, yyyy")
>
> 'Adjust the Normal style and Header style
> With oNewDoc.Styles(wdStyleNormal)
> With .Font
> .Name = "Arial"
> .Size = 9
> .Bold = False
> End With
> With .ParagraphFormat
> .LeftIndent = 0
> .SpaceAfter = 6
> End With
> End With
>
> With oNewDoc.Styles(wdStyleHeader)
> .Font.Size = 8
> .ParagraphFormat.SpaceAfter = 0
> End With
>
> 'Format the table appropriately
> With oTable
> .Range.Style = wdStyleNormal
> .AllowAutoFit = False
> .PreferredWidthType = wdPreferredWidthPercent
> .PreferredWidth = 100
> For Each oCol In .Columns
> oCol.PreferredWidthType = wdPreferredWidthPercent
> Next oCol
> .Columns(1).PreferredWidth = 5 'Page
> .Columns(2).PreferredWidth = 5 'Line
> .Columns(3).PreferredWidth = 10 'Type of change
> .Columns(4).PreferredWidth = 55 'Inserted/deleted text
> .Columns(5).PreferredWidth = 15 'Author
> .Columns(6).PreferredWidth = 10 'Revision date
> End With
>
> 'Insert table headings
> With oTable.Rows(1)
> .Cells(1).Range.Text = "Page"
> .Cells(2).Range.Text = "Line"
> .Cells(3).Range.Text = "Type"
> .Cells(4).Range.Text = "What has been inserted or deleted or
> format changed"
> .Cells(5).Range.Text = "Author"
> .Cells(6).Range.Text = "Date"
> End With
>
> 'Get info from each tracked change (insertion/deletion) from oDoc
> and insert in table
> For Each oRevision In oDoc.Revisions
> Select Case oRevision.Type
> 'Only include insertions and deletions
> Case wdRevisionInsert, wdRevisionDelete,
> wdRevisionTableProperty, wdRevisionCellDeletion,
> wdRevisionCellInsertion, wdCommentsStory,
> wdRevisedPropertiesMarkBold, wdRevisionsViewFinal 'In
> case of footnote/endnote references (appear as
> Chr(2)), 'insert "[footnote reference]"/"[endnote
> reference]" With oRevision 'Get the changed text
> strText = .Range.Text
>
> Set oRange = .Range
> Do While InStr(1, oRange.Text, Chr(2)) > 0
> 'Find each Chr(2) in strText and replace by
> appropriate text
> i = InStr(1, strText, Chr(2))
>
> If oRange.Footnotes.Count = 1 Then
> strText = Replace(Expression:=strText, _
> Find:=Chr(2), Replace:="[footnote
> reference]", _
> Start:=1, Count:=1)
> 'To keep track of replace, adjust oRange to
> start after i
> oRange.Start = oRange.Start + i
>
> ElseIf oRange.Endnotes.Count = 1 Then
> strText = Replace(Expression:=strText, _
> Find:=Chr(2), Replace:="[endnote
> reference]", _
> Start:=1, Count:=1)
> 'To keep track of replace, adjust oRange to
> start after i
> oRange.Start = oRange.Start + i
> End If
> Loop
> End With
> 'Add 1 to counter
> n = n + 1
> 'Add row to table
> Set oRow = oTable.Rows.Add
>
> 'Insert data in cells in oRow
> With oRow
> 'Page number
> .Cells(1).Range.Text = _
>
> oRevision.Range.Information(wdActiveEndPageNumber)
>
> 'Line number - start of revision
> .Cells(2).Range.Text = _
>
> oRevision.Range.Information(wdFirstCharacterLineNumber)
>
> 'Type of revision
> If oRevision.Type = wdRevisionInsert Then
> .Cells(3).Range.Text = "Inserted"
> 'Apply automatic color (black on white)
> oRow.Range.Font.Color = wdColorAutomatic
> ' do something for inserts
> ElseIf oRevision.Type = wdRevisionDelete Then
> .Cells(3).Range.Text = "Deleted"
> 'Apply automatic color (black on white)
> oRow.Range.Font.Color = wdColorRed
> ' do something for deletes
>
>
>
> ElseIf oRevision.Type =
> wdRevisionTableProperty Then
> .Cells(3).Range.Text = "Table" 'Apply
> automatic color (black on white)
> oRow.Range.Font.Color = wdColorBlue
>
> ElseIf oRevision.Type = wdRevisionCellDeletion
> Then .Cells(3).Range.Text = "Table Cell Delete"
> 'Apply automatic color (black on white)
> oRow.Range.Font.Color = wdColorBlue
>
> ElseIf oRevision.Type =
> wdRevisionCellInsertion Then
> .Cells(3).Range.Text = "Table Cell Insert"
> 'Apply automatic color (black on white)
> oRow.Range.Font.Color = wdColorBlue
>
> ElseIf oRevision.Type = wdCommentsStory Then
> .Cells(3).Range.Text = "Table Cell Insert"
> 'Apply automatic color (black on white)
> oRow.Range.Font.Color = wdColorBlue
>
> ElseIf oRevisionType = wdRevisionsViewFinal Then
> .Cells(3).Range.Text = "Bold"
> 'Apply automatic color (black on white)
> oRow.Range.Font.Color = wdColorBlue
>
>
>
>
> Else
> ' it's some other revision -- do nothing
> End If
>
>
> 'The inserted/deleted text
> .Cells(4).Range.Text = strText
>
> 'The author
> .Cells(5).Range.Text = oRevision.Author
>
> 'The revision date
> .Cells(6).Range.Text = Format(oRevision.Date,
> "mm-dd-yyyy")
> End With
> End Select
> Next oRevision
>
> 'If no insertions/deletions were found, show message and close
> oNewDoc If n = 0 Then
> MsgBox "No insertions or deletions were found.", vbOKOnly,
> Title oNewDoc.Close savechanges:=wdDoNotSaveChanges
> GoTo ExitHere
> End If
>
> 'Apply bold formatting and heading format to row 1
> With oTable.Rows(1)
> .Range.Font.Bold = True
> .HeadingFormat = True
> End With
>
> Application.ScreenUpdating = True
> Application.ScreenRefresh
>
> oNewDoc.Activate
> MsgBox n & " tracked changed have been extracted. " & _
> "Black = Inserted, Red = Deleted, Blue = Format Changes.",
> vbOKOnly, Title
>
> ExitHere:
> Set oDoc = Nothing
> Set oNewDoc = Nothing
> Set oTable = Nothing
> Set oRow = Nothing
> Set oRange = Nothing
>
> End Sub
>
>
>
>
>
>
>
>
>
>
>
>
>
> "Krumrei" wrote:
>
>> I have a VBA code that allows me to extract and create a new
>> document and formatted report of the track changes that happened to
>> the document.
>>
>> However, I need it to be more specific in what changes.
>>
>> Sorry for the clarification issue.
>>
>>
>> 1. I need to know what fields ( wdrevisionproperty etc etc. ) I can
>> use to extract more specific changes.
>>
>> 2. I have a macro built that pulls all document changes, but they
>> only include Insert and Deletes and Table Cell property changes, and
>> then extracts them into a new document.
>>
>> 3. I need to dig deeper such as knowing if the change in the
>> document was a Bold, Italic, Underline or Font or style change, I
>> have 13 different changes within the document that I want to have on
>> a report, to identify what changes happened on the document.
>>
>> Again, I really need to know which VBA wd code I need to use to
>> extract a more granular piece of what changed, not the high level,
>> insert and delete in my Macro.
>>
>> The review pane of the track changes document, outlines more granular
>> changes in the document, such as Format Font Bold changes, but
>> again, I am not sure which wd code I need to use to extract that
>> into a report with my Macro.
>>
>>
>>
>>
>> Thanks!
date: Tue, 17 Jun 2008 13:41:38 -0400
author: Jay Freedman
Re: Track Changes VBA Granular information needed
Could you get me started on the code? You sorta lost me a bit?
If you can tell me where and what I need to add, I can figure out the rest
of it.
Thank you sir!
Paul
"Jay Freedman" wrote:
> OK, now I can see where you went astray.
>
> In the Select Case oRevision.Type structure, the first Case statement is
>
> > Case wdRevisionInsert, wdRevisionDelete,
> > wdRevisionTableProperty, wdRevisionCellDeletion,
> > wdRevisionCellInsertion, wdCommentsStory,
> > wdRevisedPropertiesMarkBold, wdRevisionsViewFinal
>
> But the constant wdRevisedPropertiesMarkBold is not a possible value of the
> ..Type (instead, it's a member of the WdRevisedPropertiesMark enumeration,
> used to specify what kind of formatting to apply to changes, e.g., bold or
> italic). The value that should be there instead is wdRevisionProperty, which
> is the value of the .Type for a revision that involves only formatting.
>
> Then, in the series of If...ElseIf... statements that check the various
> ..Type values, you need a clause for the wdRevisionProperty value, and inside
> the clause you need to look at oRevision.FormatDescription. That will be a
> string with a value such as "Formatted: Font: Italic" or "Formatted: List
> Paragraph, Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.5"". You
> can use the InStr function to look for specific words such as "Italic"
> within the string, or you can just dump out the whole string into column 3
> of the report table.
>
> While you're cleaning up the Select Case, note that wdCommentsStory and
> wdRevisionsViewFinal also are not possible values of the .Type property, so
> you can remove them, too.
>
> --
> Regards,
> Jay Freedman
> Microsoft Word MVP FAQ: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the newsgroup so
> all may benefit.
>
> Krumrei wrote:
> > Here is the code I wrote for it.
> >
> > ublic Sub ExtractTrackedChangesToNewDoc()
> >
> > 'Macro created 2008 by Paul Krumrei
> > 'The macro creates a new document
> > 'and extracts insertions and deletions
> > 'marked as tracked changes from the active document
> > 'NOTE: Other types of changes are skipped
> > '(e.g. formatting changes or inserted/deleted footnotes and
> > endnotes) 'Only insertions and deletions in the main body of the
> > document will be extracted
> > 'The document will also include metadata
> > 'Inserted text will be applied black font color
> > 'Deleted text will be applied red font color
> >
> > 'Minor adjustments are made to the styles used
> > 'You may need to change the style settings and table layout to fit
> > your needs
> > '=========================
> >
> > Dim oDoc As Document
> > Dim oNewDoc As Document
> > Dim oTable As Table
> > Dim oRow As Row
> > Dim oCol As Column
> > Dim oRange As Range
> > Dim oRevision As Revision
> > Dim strText As String
> > Dim n As Long
> > Dim i As Long
> > Dim Title As String
> >
> > Title = "Extract Tracked Changes to New Document"
> > n = 0 'use to count extracted changes
> >
> > Set oDoc = ActiveDocument
> >
> > If oDoc.Revisions.Count = 0 Then
> > MsgBox "The active document contains no tracked changes.",
> > vbOKOnly, Title
> > GoTo ExitHere
> > Else
> > 'Stop if user does not click Yes
> > If MsgBox("Do you want to extract tracked changes to a new
> > document?" & vbCr & vbCr & _
> > "NOTE: Only Insertions,Deletions and Format Changes
> > will be included. ", _
> > vbYesNo + vbQuestion, Title) <> vbYes Then
> > GoTo ExitHere
> > End If
> > End If
> >
> > Application.ScreenUpdating = False
> > 'Create a new document for the tracked changes, base on Normal.dot
> > Set oNewDoc = Documents.Add
> > 'Set to landscape
> > oNewDoc.PageSetup.Orientation = wdOrientLandscape
> > With oNewDoc
> > 'Make sure any content is deleted
> > .Content = ""
> > 'Set appropriate margins
> > With .PageSetup
> > .LeftMargin = CentimetersToPoints(2)
> > .RightMargin = CentimetersToPoints(2)
> > .TopMargin = CentimetersToPoints(2.5)
> > End With
> > 'Insert a 6-column table for the tracked changes and metadata
> > Set oTable = .Tables.Add _
> > (Range:=Selection.Range, _
> > numrows:=1, _
> > NumColumns:=6)
> > End With
> >
> > 'Insert info in header - change date format as you wish
> > oNewDoc.Sections(1).Headers(wdHeaderFooterPrimary).Range.Text = _
> > "Tracked changes extracted from: " & oDoc.FullName & vbCr & _
> > "Created by: " & Application.UserName & vbCr & _
> > "Creation date: " & Format(Date, "MMMM d, yyyy")
> >
> > 'Adjust the Normal style and Header style
> > With oNewDoc.Styles(wdStyleNormal)
> > With .Font
> > .Name = "Arial"
> > .Size = 9
> > .Bold = False
> > End With
> > With .ParagraphFormat
> > .LeftIndent = 0
> > .SpaceAfter = 6
> > End With
> > End With
> >
> > With oNewDoc.Styles(wdStyleHeader)
> > .Font.Size = 8
> > .ParagraphFormat.SpaceAfter = 0
> > End With
> >
> > 'Format the table appropriately
> > With oTable
> > .Range.Style = wdStyleNormal
> > .AllowAutoFit = False
> > .PreferredWidthType = wdPreferredWidthPercent
> > .PreferredWidth = 100
> > For Each oCol In .Columns
> > oCol.PreferredWidthType = wdPreferredWidthPercent
> > Next oCol
> > .Columns(1).PreferredWidth = 5 'Page
> > .Columns(2).PreferredWidth = 5 'Line
> > .Columns(3).PreferredWidth = 10 'Type of change
> > .Columns(4).PreferredWidth = 55 'Inserted/deleted text
> > .Columns(5).PreferredWidth = 15 'Author
> > .Columns(6).PreferredWidth = 10 'Revision date
> > End With
> >
> > 'Insert table headings
> > With oTable.Rows(1)
> > .Cells(1).Range.Text = "Page"
> > .Cells(2).Range.Text = "Line"
> > .Cells(3).Range.Text = "Type"
> > .Cells(4).Range.Text = "What has been inserted or deleted or
> > format changed"
> > .Cells(5).Range.Text = "Author"
> > .Cells(6).Range.Text = "Date"
> > End With
> >
> > 'Get info from each tracked change (insertion/deletion) from oDoc
> > and insert in table
> > For Each oRevision In oDoc.Revisions
> > Select Case oRevision.Type
> > 'Only include insertions and deletions
> > Case wdRevisionInsert, wdRevisionDelete,
> > wdRevisionTableProperty, wdRevisionCellDeletion,
> > wdRevisionCellInsertion, wdCommentsStory,
> > wdRevisedPropertiesMarkBold, wdRevisionsViewFinal 'In
> > case of footnote/endnote references (appear as
> > Chr(2)), 'insert "[footnote reference]"/"[endnote
> > reference]" With oRevision 'Get the changed text
> > strText = .Range.Text
> >
> > Set oRange = .Range
> > Do While InStr(1, oRange.Text, Chr(2)) > 0
> > 'Find each Chr(2) in strText and replace by
> > appropriate text
> > i = InStr(1, strText, Chr(2))
> >
> > If oRange.Footnotes.Count = 1 Then
> > strText = Replace(Expression:=strText, _
> > Find:=Chr(2), Replace:="[footnote
> > reference]", _
> > Start:=1, Count:=1)
> > 'To keep track of replace, adjust oRange to
> > start after i
> > oRange.Start = oRange.Start + i
> >
> > ElseIf oRange.Endnotes.Count = 1 Then
> > strText = Replace(Expression:=strText, _
> > Find:=Chr(2), Replace:="[endnote
> > reference]", _
> > Start:=1, Count:=1)
> > 'To keep track of replace, adjust oRange to
> > start after i
> > oRange.Start = oRange.Start + i
> > End If
> > Loop
> > End With
> > 'Add 1 to counter
> > n = n + 1
> > 'Add row to table
> > Set oRow = oTable.Rows.Add
> >
> > 'Insert data in cells in oRow
> > With oRow
> > 'Page number
> > .Cells(1).Range.Text = _
> >
> > oRevision.Range.Information(wdActiveEndPageNumber)
> >
> > 'Line number - start of revision
> > .Cells(2).Range.Text = _
> >
> > oRevision.Range.Information(wdFirstCharacterLineNumber)
> >
> > 'Type of revision
> > If oRevision.Type = wdRevisionInsert Then
> > .Cells(3).Range.Text = "Inserted"
> > 'Apply automatic color (black on white)
> > oRow.Range.Font.Color = wdColorAutomatic
> > ' do something for inserts
> > ElseIf oRevision.Type = wdRevisionDelete Then
> > .Cells(3).Range.Text = "Deleted"
> > 'Apply automatic color (black on white)
> > oRow.Range.Font.Color = wdColorRed
> > ' do something for deletes
> >
> >
> >
> > ElseIf oRevision.Type =
> > wdRevisionTableProperty Then
> > .Cells(3).Range.Text = "Table" 'Apply
> > automatic color (black on white)
> > oRow.Range.Font.Color = wdColorBlue
> >
> > ElseIf oRevision.Type = wdRevisionCellDeletion
> > Then .Cells(3).Range.Text = "Table Cell Delete"
> > 'Apply automatic color (black on white)
> > oRow.Range.Font.Color = wdColorBlue
> >
> > ElseIf oRevision.Type =
> > wdRevisionCellInsertion Then
> > .Cells(3).Range.Text = "Table Cell Insert"
> > 'Apply automatic color (black on white)
> > oRow.Range.Font.Color = wdColorBlue
> >
> > ElseIf oRevision.Type = wdCommentsStory Then
> > .Cells(3).Range.Text = "Table Cell Insert"
> > 'Apply automatic color (black on white)
> > oRow.Range.Font.Color = wdColorBlue
> >
> > ElseIf oRevisionType = wdRevisionsViewFinal Then
> > .Cells(3).Range.Text = "Bold"
> > 'Apply automatic color (black on white)
> > oRow.Range.Font.Color = wdColorBlue
> >
> >
> >
> >
> > Else
> > ' it's some other revision -- do nothing
> > End If
> >
> >
> > 'The inserted/deleted text
> > .Cells(4).Range.Text = strText
> >
> > 'The author
> > .Cells(5).Range.Text = oRevision.Author
> >
> > 'The revision date
> > .Cells(6).Range.Text = Format(oRevision.Date,
> > "mm-dd-yyyy")
> > End With
> > End Select
> > Next oRevision
> >
> > 'If no insertions/deletions were found, show message and close
> > oNewDoc If n = 0 Then
> > MsgBox "No insertions or deletions were found.", vbOKOnly,
> > Title oNewDoc.Close savechanges:=wdDoNotSaveChanges
> > GoTo ExitHere
> > End If
> >
> > 'Apply bold formatting and heading format to row 1
> > With oTable.Rows(1)
> > .Range.Font.Bold = True
> > .HeadingFormat = True
> > End With
> >
> > Application.ScreenUpdating = True
> > Application.ScreenRefresh
> >
> > oNewDoc.Activate
> > MsgBox n & " tracked changed have been extracted. " & _
> > "Black = Inserted, Red = Deleted, Blue = Format Changes.",
date: Tue, 17 Jun 2008 10:59:01 -0700
author: Krumrei
Re: Track Changes VBA Granular information needed
Step 1: Modify the Case statement to
Case wdRevisionInsert, wdRevisionDelete,
wdRevisionTableProperty, wdRevisionCellDeletion,
wdRevisionCellInsertion, wdRevisionProperty
That gets rid of the values that don't belong there, and adds the
wdRevisionProperty value that you need.
Step 2: Look at the part of your code that has
'Type of revision
If oRevision.Type = wdRevisionInsert Then
' a bunch of stuff
ElseIf oRevision.Type = wdRevisionDelete Then
' a bunch of other stuff
' and then more ElseIf statements for other .Type values
Else
' it's some other revision -- do nothing
End If
You need to put in (before the Else statement) something like this:
ElseIf oRevision.Type = wdRevisionProperty Then
.Cells(3).Range.Text = oRevision.FormatDescription
oRow.Range.Font.Color = wdColorBlue
Of course, it's your choice whether to use blue font color or something
else, and whether you want to write the entire format description string
into the table cell.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
Krumrei wrote:
> Could you get me started on the code? You sorta lost me a bit?
>
> If you can tell me where and what I need to add, I can figure out the
> rest of it.
>
> Thank you sir!
>
> Paul
>
>
>
>
>
> "Jay Freedman" wrote:
>
>> OK, now I can see where you went astray.
>>
>> In the Select Case oRevision.Type structure, the first Case
>> statement is
>>
>>> Case wdRevisionInsert, wdRevisionDelete,
>>> wdRevisionTableProperty, wdRevisionCellDeletion,
>>> wdRevisionCellInsertion, wdCommentsStory,
>>> wdRevisedPropertiesMarkBold, wdRevisionsViewFinal
>>
>> But the constant wdRevisedPropertiesMarkBold is not a possible value
>> of the ..Type (instead, it's a member of the WdRevisedPropertiesMark
>> enumeration, used to specify what kind of formatting to apply to
>> changes, e.g., bold or italic). The value that should be there
>> instead is wdRevisionProperty, which is the value of the .Type for a
>> revision that involves only formatting.
>>
>> Then, in the series of If...ElseIf... statements that check the
>> various ..Type values, you need a clause for the wdRevisionProperty
>> value, and inside the clause you need to look at
>> oRevision.FormatDescription. That will be a string with a value such
>> as "Formatted: Font: Italic" or "Formatted: List Paragraph, Bulleted
>> + Level: 1 + Aligned at: 0.25" + Indent at: 0.5"". You can use the
>> InStr function to look for specific words such as "Italic" within
>> the string, or you can just dump out the whole string into column 3
>> of the report table.
>>
>> While you're cleaning up the Select Case, note that wdCommentsStory
>> and wdRevisionsViewFinal also are not possible values of the .Type
>> property, so you can remove them, too.
>>
>> --
>> Regards,
>> Jay Freedman
>> Microsoft Word MVP FAQ: http://word.mvps.org
>> Email cannot be acknowledged; please post all follow-ups to the
>> newsgroup so all may benefit.
>>
>> Krumrei wrote:
>>> Here is the code I wrote for it.
>>>
>>> ublic Sub ExtractTrackedChangesToNewDoc()
>>>
>>> 'Macro created 2008 by Paul Krumrei
>>> 'The macro creates a new document
>>> 'and extracts insertions and deletions
>>> 'marked as tracked changes from the active document
>>> 'NOTE: Other types of changes are skipped
>>> '(e.g. formatting changes or inserted/deleted footnotes and
>>> endnotes) 'Only insertions and deletions in the main body of the
>>> document will be extracted
>>> 'The document will also include metadata
>>> 'Inserted text will be applied black font color
>>> 'Deleted text will be applied red font color
>>>
>>> 'Minor adjustments are made to the styles used
>>> 'You may need to change the style settings and table layout to
>>> fit your needs
>>> '=========================
>>>
>>> Dim oDoc As Document
>>> Dim oNewDoc As Document
>>> Dim oTable As Table
>>> Dim oRow As Row
>>> Dim oCol As Column
>>> Dim oRange As Range
>>> Dim oRevision As Revision
>>> Dim strText As String
>>> Dim n As Long
>>> Dim i As Long
>>> Dim Title As String
>>>
>>> Title = "Extract Tracked Changes to New Document"
>>> n = 0 'use to count extracted changes
>>>
>>> Set oDoc = ActiveDocument
>>>
>>> If oDoc.Revisions.Count = 0 Then
>>> MsgBox "The active document contains no tracked changes.",
>>> vbOKOnly, Title
>>> GoTo ExitHere
>>> Else
>>> 'Stop if user does not click Yes
>>> If MsgBox("Do you want to extract tracked changes to a new
>>> document?" & vbCr & vbCr & _
>>> "NOTE: Only Insertions,Deletions and Format Changes
>>> will be included. ", _
>>> vbYesNo + vbQuestion, Title) <> vbYes
>>> Then GoTo ExitHere
>>> End If
>>> End If
>>>
>>> Application.ScreenUpdating = False
>>> 'Create a new document for the tracked changes, base on
>>> Normal.dot Set oNewDoc = Documents.Add
>>> 'Set to landscape
>>> oNewDoc.PageSetup.Orientation = wdOrientLandscape
>>> With oNewDoc
>>> 'Make sure any content is deleted
>>> .Content = ""
>>> 'Set appropriate margins
>>> With .PageSetup
>>> .LeftMargin = CentimetersToPoints(2)
>>> .RightMargin = CentimetersToPoints(2)
>>> .TopMargin = CentimetersToPoints(2.5)
>>> End With
>>> 'Insert a 6-column table for the tracked changes and metadata
>>> Set oTable = .Tables.Add _
>>> (Range:=Selection.Range, _
>>> numrows:=1, _
>>> NumColumns:=6)
>>> End With
>>>
>>> 'Insert info in header - change date format as you wish
>>> oNewDoc.Sections(1).Headers(wdHeaderFooterPrimary).Range.Text = _
>>> "Tracked changes extracted from: " & oDoc.FullName & vbCr & _
>>> "Created by: " & Application.UserName & vbCr & _
>>> "Creation date: " & Format(Date, "MMMM d, yyyy")
>>>
>>> 'Adjust the Normal style and Header style
>>> With oNewDoc.Styles(wdStyleNormal)
>>> With .Font
>>> .Name = "Arial"
>>> .Size = 9
>>> .Bold = False
>>> End With
>>> With .ParagraphFormat
>>> .LeftIndent = 0
>>> .SpaceAfter = 6
>>> End With
>>> End With
>>>
>>> With oNewDoc.Styles(wdStyleHeader)
>>> .Font.Size = 8
>>> .ParagraphFormat.SpaceAfter = 0
>>> End With
>>>
>>> 'Format the table appropriately
>>> With oTable
>>> .Range.Style = wdStyleNormal
>>> .AllowAutoFit = False
>>> .PreferredWidthType = wdPreferredWidthPercent
>>> .PreferredWidth = 100
>>> For Each oCol In .Columns
>>> oCol.PreferredWidthType = wdPreferredWidthPercent
>>> Next oCol
>>> .Columns(1).PreferredWidth = 5 'Page
>>> .Columns(2).PreferredWidth = 5 'Line
>>> .Columns(3).PreferredWidth = 10 'Type of change
>>> .Columns(4).PreferredWidth = 55 'Inserted/deleted text
>>> .Columns(5).PreferredWidth = 15 'Author
>>> .Columns(6).PreferredWidth = 10 'Revision date
>>> End With
>>>
>>> 'Insert table headings
>>> With oTable.Rows(1)
>>> .Cells(1).Range.Text = "Page"
>>> .Cells(2).Range.Text = "Line"
>>> .Cells(3).Range.Text = "Type"
>>> .Cells(4).Range.Text = "What has been inserted or deleted or
>>> format changed"
>>> .Cells(5).Range.Text = "Author"
>>> .Cells(6).Range.Text = "Date"
>>> End With
>>>
>>> 'Get info from each tracked change (insertion/deletion) from oDoc
>>> and insert in table
>>> For Each oRevision In oDoc.Revisions
>>> Select Case oRevision.Type
>>> 'Only include insertions and deletions
>>> Case wdRevisionInsert, wdRevisionDelete,
>>> wdRevisionTableProperty, wdRevisionCellDeletion,
>>> wdRevisionCellInsertion, wdCommentsStory,
>>> wdRevisedPropertiesMarkBold, wdRevisionsViewFinal 'In
>>> case of footnote/endnote references (appear as
>>> Chr(2)), 'insert "[footnote reference]"/"[endnote
>>> reference]" With oRevision 'Get the changed text
>>> strText = .Range.Text
>>>
>>> Set oRange = .Range
>>> Do While InStr(1, oRange.Text, Chr(2)) > 0
>>> 'Find each Chr(2) in strText and replace by
>>> appropriate text
>>> i = InStr(1, strText, Chr(2))
>>>
>>> If oRange.Footnotes.Count = 1 Then
>>> strText = Replace(Expression:=strText, _
>>> Find:=Chr(2), Replace:="[footnote
>>> reference]", _
>>> Start:=1, Count:=1)
>>> 'To keep track of replace, adjust oRange
>>> to start after i
>>> oRange.Start = oRange.Start + i
>>>
>>> ElseIf oRange.Endnotes.Count = 1 Then
>>> strText = Replace(Expression:=strText, _
>>> Find:=Chr(2), Replace:="[endnote
>>> reference]", _
>>> Start:=1, Count:=1)
>>> 'To keep track of replace, adjust oRange
>>> to start after i
>>> oRange.Start = oRange.Start + i
>>> End If
>>> Loop
>>> End With
>>> 'Add 1 to counter
>>> n = n + 1
>>> 'Add row to table
>>> Set oRow = oTable.Rows.Add
>>>
>>> 'Insert data in cells in oRow
>>> With oRow
>>> 'Page number
>>> .Cells(1).Range.Text = _
>>>
>>> oRevision.Range.Information(wdActiveEndPageNumber)
>>>
>>> 'Line number - start of revision
>>> .Cells(2).Range.Text = _
>>>
>>> oRevision.Range.Information(wdFirstCharacterLineNumber)
>>>
>>> 'Type of revision
>>> If oRevision.Type = wdRevisionInsert Then
>>> .Cells(3).Range.Text = "Inserted"
>>> 'Apply automatic color (black on white)
>>> oRow.Range.Font.Color = wdColorAutomatic
>>> ' do something for inserts
>>> ElseIf oRevision.Type = wdRevisionDelete Then
>>> .Cells(3).Range.Text = "Deleted"
>>> 'Apply automatic color (black on white)
>>> oRow.Range.Font.Color = wdColorRed
>>> ' do something for deletes
>>>
>>>
>>>
>>> ElseIf oRevision.Type =
>>> wdRevisionTableProperty Then
>>> .Cells(3).Range.Text = "Table" 'Apply
>>> automatic color (black on white)
>>> oRow.Range.Font.Color = wdColorBlue
>>>
>>> ElseIf oRevision.Type = wdRevisionCellDeletion
>>> Then .Cells(3).Range.Text = "Table Cell
>>> Delete" 'Apply automatic color (black on
>>> white) oRow.Range.Font.Color = wdColorBlue
>>>
>>> ElseIf oRevision.Type =
>>> wdRevisionCellInsertion Then
>>> .Cells(3).Range.Text = "Table Cell Insert"
>>> 'Apply automatic color (black on white)
>>> oRow.Range.Font.Color = wdColorBlue
>>>
>>> ElseIf oRevision.Type = wdCommentsStory Then
>>> .Cells(3).Range.Text = "Table Cell Insert"
>>> 'Apply automatic color (black on white)
>>> oRow.Range.Font.Color = wdColorBlue
>>>
>>> ElseIf oRevisionType = wdRevisionsViewFinal Then
>>> .Cells(3).Range.Text = "Bold"
>>> 'Apply automatic color (black on white)
>>> oRow.Range.Font.Color = wdColorBlue
>>>
>>>
>>>
>>>
>>> Else
>>> ' it's some other revision -- do nothing
>>> End If
>>>
>>>
>>> 'The inserted/deleted text
>>> .Cells(4).Range.Text = strText
>>>
>>> 'The author
>>> .Cells(5).Range.Text = oRevision.Author
>>>
>>> 'The revision date
>>> .Cells(6).Range.Text = Format(oRevision.Date,
>>> "mm-dd-yyyy")
>>> End With
>>> End Select
>>> Next oRevision
>>>
>>> 'If no insertions/deletions were found, show message and close
>>> oNewDoc If n = 0 Then
>>> MsgBox "No insertions or deletions were found.", vbOKOnly,
>>> Title oNewDoc.Close savechanges:=wdDoNotSaveChanges
>>> GoTo ExitHere
>>> End If
>>>
>>> 'Apply bold formatting and heading format to row 1
>>> With oTable.Rows(1)
>>> .Range.Font.Bold = True
>>> .HeadingFormat = True
>>> End With
>>>
>>> Application.ScreenUpdating = True
>>> Application.ScreenRefresh
>>>
>>> oNewDoc.Activate
>>> MsgBox n & " tracked changed have been extracted. " & _
>>> "Black = Inserted, Red = Deleted, Blue = Format Changes.",
date: Tue, 17 Jun 2008 14:15:28 -0400
author: Jay Freedman
Re: Track Changes VBA Granular information needed
You are the man!
Will the .oRevision.FormatDescription List out what it is e.g. Italic?
etc. etc or do I have to define that with a "description goes here between
quotes"?
Thank you so much sir this is really helping me out!
"Jay Freedman" wrote:
> Step 1: Modify the Case statement to
>
> Case wdRevisionInsert, wdRevisionDelete,
> wdRevisionTableProperty, wdRevisionCellDeletion,
> wdRevisionCellInsertion, wdRevisionProperty
>
> That gets rid of the values that don't belong there, and adds the
> wdRevisionProperty value that you need.
>
> Step 2: Look at the part of your code that has
>
> 'Type of revision
> If oRevision.Type = wdRevisionInsert Then
> ' a bunch of stuff
> ElseIf oRevision.Type = wdRevisionDelete Then
>
> ' a bunch of other stuff
> ' and then more ElseIf statements for other .Type values
> Else
> ' it's some other revision -- do nothing
> End If
>
> You need to put in (before the Else statement) something like this:
>
> ElseIf oRevision.Type = wdRevisionProperty Then
> .Cells(3).Range.Text = oRevision.FormatDescription
> oRow.Range.Font.Color = wdColorBlue
>
> Of course, it's your choice whether to use blue font color or something
> else, and whether you want to write the entire format description string
> into the table cell.
>
> --
> Regards,
> Jay Freedman
> Microsoft Word MVP FAQ: http://word.mvps.org
> Email cannot be acknowledged; please post all follow-ups to the newsgroup so
> all may benefit.
>
> Krumrei wrote:
> > Could you get me started on the code? You sorta lost me a bit?
> >
> > If you can tell me where and what I need to add, I can figure out the
> > rest of it.
> >
> > Thank you sir!
> >
> > Paul
> >
> >
> >
> >
> >
> > "Jay Freedman" wrote:
> >
> >> OK, now I can see where you went astray.
> >>
> >> In the Select Case oRevision.Type structure, the first Case
> >> statement is
> >>
> >>> Case wdRevisionInsert, wdRevisionDelete,
> >>> wdRevisionTableProperty, wdRevisionCellDeletion,
> >>> wdRevisionCellInsertion, wdCommentsStory,
> >>> wdRevisedPropertiesMarkBold, wdRevisionsViewFinal
> >>
> >> But the constant wdRevisedPropertiesMarkBold is not a possible value
> >> of the ..Type (instead, it's a member of the WdRevisedPropertiesMark
> >> enumeration, used to specify what kind of formatting to apply to
> >> changes, e.g., bold or italic). The value that should be there
> >> instead is wdRevisionProperty, which is the value of the .Type for a
> >> revision that involves only formatting.
> >>
> >> Then, in the series of If...ElseIf... statements that check the
> >> various ..Type values, you need a clause for the wdRevisionProperty
> >> value, and inside the clause you need to look at
> >> oRevision.FormatDescription. That will be a string with a value such
> >> as "Formatted: Font: Italic" or "Formatted: List Paragraph, Bulleted
> >> + Level: 1 + Aligned at: 0.25" + Indent at: 0.5"". You can use the
> >> InStr function to look for specific words such as "Italic" within
> >> the string, or you can just dump out the whole string into column 3
> >> of the report table.
> >>
> >> While you're cleaning up the Select Case, note that wdCommentsStory
> >> and wdRevisionsViewFinal also are not possible values of the .Type
> >> property, so you can remove them, too.
> >>
> >> --
> >> Regards,
> >> Jay Freedman
> >> Microsoft Word MVP FAQ: http://word.mvps.org
> >> Email cannot be acknowledged; please post all follow-ups to the
> >> newsgroup so all may benefit.
> >>
> >> Krumrei wrote:
> >>> Here is the code I wrote for it.
> >>>
> >>> ublic Sub ExtractTrackedChangesToNewDoc()
> >>>
> >>> 'Macro created 2008 by Paul Krumrei
> >>> 'The macro creates a new document
> >>> 'and extracts insertions and deletions
> >>> 'marked as tracked changes from the active document
> >>> 'NOTE: Other types of changes are skipped
> >>> '(e.g. formatting changes or inserted/deleted footnotes and
> >>> endnotes) 'Only insertions and deletions in the main body of the
> >>> document will be extracted
> >>> 'The document will also include metadata
> >>> 'Inserted text will be applied black font color
> >>> 'Deleted text will be applied red font color
> >>>
> >>> 'Minor adjustments are made to the styles used
> >>> 'You may need to change the style settings and table layout to
> >>> fit your needs
> >>> '=========================
> >>>
> >>> Dim oDoc As Document
> >>> Dim oNewDoc As Document
> >>> Dim oTable As Table
> >>> Dim oRow As Row
> >>> Dim oCol As Column
> >>> Dim oRange As Range
> >>> Dim oRevision As Revision
> >>> Dim strText As String
> >>> Dim n As Long
> >>> Dim i As Long
> >>> Dim Title As String
> >>>
> >>> Title = "Extract Tracked Changes to New Document"
> >>> n = 0 'use to count extracted changes
> >>>
> >>> Set oDoc = ActiveDocument
> >>>
> >>> If oDoc.Revisions.Count = 0 Then
> >>> MsgBox "The active document contains no tracked changes.",
> >>> vbOKOnly, Title
> >>> GoTo ExitHere
> >>> Else
> >>> 'Stop if user does not click Yes
> >>> If MsgBox("Do you want to extract tracked changes to a new
> >>> document?" & vbCr & vbCr & _
> >>> "NOTE: Only Insertions,Deletions and Format Changes
> >>> will be included. ", _
> >>> vbYesNo + vbQuestion, Title) <> vbYes
> >>> Then GoTo ExitHere
> >>> End If
> >>> End If
> >>>
> >>> Application.ScreenUpdating = False
> >>> 'Create a new document for the tracked changes, base on
> >>> Normal.dot Set oNewDoc = Documents.Add
> >>> 'Set to landscape
> >>> oNewDoc.PageSetup.Orientation = wdOrientLandscape
> >>> With oNewDoc
> >>> 'Make sure any content is deleted
> >>> .Content = ""
> >>> 'Set appropriate margins
> >>> With .PageSetup
> >>> .LeftMargin = CentimetersToPoints(2)
> >>> .RightMargin = CentimetersToPoints(2)
> >>> .TopMargin = CentimetersToPoints(2.5)
> >>> End With
> >>> 'Insert a 6-column table for the tracked changes and metadata
> >>> Set oTable = .Tables.Add _
> >>> (Range:=Selection.Range, _
> >>> numrows:=1, _
> >>> NumColumns:=6)
> >>> End With
> >>>
> >>> 'Insert info in header - change date format as you wish
> >>> oNewDoc.Sections(1).Headers(wdHeaderFooterPrimary).Range.Text = _
> >>> "Tracked changes extracted from: " & oDoc.FullName & vbCr & _
> >>> "Created by: " & Application.UserName & vbCr & _
> >>> "Creation date: " & Format(Date, "MMMM d, yyyy")
> >>>
> >>> 'Adjust the Normal style and Header style
> >>> With oNewDoc.Styles(wdStyleNormal)
> >>> With .Font
> >>> .Name = "Arial"
> >>> .Size = 9
> >>> .Bold = False
> >>> End With
> >>> With .ParagraphFormat
> >>> .LeftIndent = 0
> >>> .SpaceAfter = 6
> >>> End With
> >>> End With
> >>>
> >>> With oNewDoc.Styles(wdStyleHeader)
> >>> .Font.Size = 8
> >>> .ParagraphFormat.SpaceAfter = 0
> >>> End With
> >>>
> >>> 'Format the table appropriately
> >>> With oTable
> >>> .Range.Style = wdStyleNormal
> >>> .AllowAutoFit = False
> >>> .PreferredWidthType = wdPreferredWidthPercent
> >>> .PreferredWidth = 100
> >>> For Each oCol In .Columns
> >>> oCol.PreferredWidthType = wdPreferredWidthPercent
> >>> Next oCol
> >>> .Columns(1).PreferredWidth = 5 'Page
> >>> .Columns(2).PreferredWidth = 5 'Line
> >>> .Columns(3).PreferredWidth = 10 'Type of change
> >>> .Columns(4).PreferredWidth = 55 'Inserted/deleted text
> >>> .Columns(5).PreferredWidth = 15 'Author
> >>> .Columns(6).PreferredWidth = 10 'Revision date
> >>> End With
> >>>
> >>> 'Insert table headings
> >>> With oTable.Rows(1)
> >>> .Cells(1).Range.Text = "Page"
> >>> .Cells(2).Range.Text = "Line"
> >>> .Cells(3).Range.Text = "Type"
> >>> .Cells(4).Range.Text = "What has been inserted or deleted or
> >>> format changed"
> >>> .Cells(5).Range.Text = "Author"
> >>> .Cells(6).Range.Text = "Date"
> >>> End With
> >>>
> >>> 'Get info from each tracked change (insertion/deletion) from oDoc
> >>> and insert in table
> >>> For Each oRevision In oDoc.Revisions
> >>> Select Case oRevision.Type
> >>> 'Only include insertions and deletions
> >>> Case wdRevisionInsert, wdRevisionDelete,
> >>> wdRevisionTableProperty, wdRevisionCellDeletion,
> >>> wdRevisionCellInsertion, wdCommentsStory,
> >>> wdRevisedPropertiesMarkBold, wdRevisionsViewFinal 'In
> >>> case of footnote/endnote references (appear as
> >>> Chr(2)), 'insert "[footnote reference]"/"[endnote
> >>> reference]" With oRevision 'Get the changed text
> >>> strText = .Range.Text
> >>>
> >>> Set oRange = .Range
> >>> Do While InStr(1, oRange.Text, Chr(2)) > 0
> >>> 'Find each Chr(2) in strText and replace by
> >>> appropriate text
> >>> i = InStr(1, strText, Chr(2))
> >>>
> >>> If oRange.Footnotes.Count = 1 Then
> >>> strText = Replace(Expression:=strText, _
> >>> Find:=Chr(2), Replace:="[footnote
> >>> reference]", _
> >>> Start:=1, Count:=1)
> >>> 'To keep track of replace, adjust oRange
> >>> to start after i
> >>> oRange.Start = oRange.Start + i
> >>>
> >>> ElseIf oRange.Endnotes.Count = 1 Then
> >>> strText = Replace(Expression:=strText, _
> >>> Find:=Chr(2), Replace:="[endnote
> >>> reference]", _
> >>> Start:=1, Count:=1)
> >>> 'To keep track of replace, adjust oRange
> >>> to start after i
> >>> oRange.Start = oRange.Start + i
> >>> End If
> >>> Loop
> >>> End With
> >>> 'Add 1 to counter
> >>> n = n + 1
> >>> 'Add row to table
> >>> Set oRow = oTable.Rows.Add
> >>>
> >>> 'Insert data in cells in oRow
> >>> With oRow
> >>> 'Page number
> >>> .Cells(1).Range.Text = _
> >>>
> >>> oRevision.Range.Information(wdActiveEndPageNumber)
> >>>
> >>> 'Line number - start of revision
> >>> .Cells(2).Range.Text = _
> >>>
> >>> oRevision.Range.Information(wdFirstCharacterLineNumber)
> >>>
> >>> 'Type of revision
> >>> If oRevision.Type = wdRevisionInsert Then
> >>> .Cells(3).Range.Text = "Inserted"
> >>> 'Apply automatic color (black on white)
> >>> oRow.Range.Font.Color = wdColorAutomatic
> >>> ' do something for inserts
> >>> ElseIf oRevision.Type = wdRevisionDelete Then
> >>> .Cells(3).Range.Text = "Deleted"
> >>> 'Apply automatic color (black on white)
> >>> oRow.Range.Font.Color = wdColorRed
> >>> ' do something for deletes
> >>>
> >>>
> >>>
> >>> ElseIf oRevision.Type =
> >>> wdRevisionTableProperty Then
> >>> .Cells(3).Range.Text = "Table" 'Apply
> >>> automatic color (black on white)
> >>> oRow.Range.Font.Color = wdColorBlue
> >>>
> >>> ElseIf oRevision.Type = wdRevisionCellDeletion
> >>> Then .Cells(3).Range.Text = "Table Cell
> >>> Delete" 'Apply automatic color (black on
date: Tue, 17 Jun 2008 11:25:00 -0700
author: Krumrei
Re: Track Changes VBA Granular information needed
Ok, now that it works, how can I determine the Deleted items were Grammar,
punctuation, etc. etc if possible?
And also, you were going to show me about the information on how to pull
more thatn what you gave me?
Thanks Jay!
"Krumrei" wrote:
> Thanks!!!! It works great!
>
>
>
>
> "Jay Freedman" wrote:
>
> > Krumrei wrote:
> > > You are the man!
> > >
> > > Will the .oRevision.FormatDescription List out what it is e.g.
> > > Italic? etc. etc or do I have to define that with a "description goes
> > > here between quotes"?
> > >
> > >
> > > Thank you so much sir this is really helping me out!
> > >
> >
> > As I wrote a couple of messages back in the thread,
> >
> > ....you need to look at oRevision.FormatDescription. That will be a
> > string with a value such as "Formatted: Font: Italic" or "Formatted: List
> > Paragraph, Bulleted + Level: 1 + Aligned at: 0.25" + Indent at: 0.5"".
> >
> > So the text that appears in your table will be the description of the
> > formatting change. You don't need to add anything to it. After you run the
> > modified macro on a few documents, you may decide you want to change some of
> > the descriptions -- if so, post back and we'll discuss how to do that.
> >
> > --
> > Regards,
> > Jay Freedman
> > Microsoft Word MVP FAQ: http://word.mvps.org
> > Email cannot be acknowledged; please post all follow-ups to the newsgroup so
> > all may benefit.
> >
> >
> >
date: Wed, 18 Jun 2008 07:39:01 -0700
author: Krumrei
RE: Track Changes VBA Granular information needed
Jay,
Lets say I do want to use the InStr function to extract specific titles in
the revisions properties, such as Italic, bold, etc. etc how to I put that in
my code listed?
Thanks!
"Krumrei" wrote:
> I have a VBA code that allows me to extract and create a new document and
> formatted report of the track changes that happened to the document.
>
> However, I need it to be more specific in what changes.
>
> Sorry for the clarification issue.
>
>
> 1. I need to know what fields ( wdrevisionproperty etc etc. ) I can use to
> extract more specific changes.
>
> 2. I have a macro built that pulls all document changes, but they only
> include Insert and Deletes and Table Cell property changes, and then extracts
> them into a new document.
>
> 3. I need to dig deeper such as knowing if the change in the document was a
> Bold, Italic, Underline or Font or style change, I have 13 different changes
> within the document that I want to have on a report, to identify what changes
> happened on the document.
>
> Again, I really need to know which VBA wd code I need to use to extract a
> more granular piece of what changed, not the high level, insert and delete in
> my Macro.
>
> The review pane of the track changes document, outlines more granular
> changes in the document, such as Format Font Bold changes, but again, I am
> not sure which wd code I need to use to extract that into a report with my
> Macro.
>
>
>
>
> Thanks!
date: Wed, 18 Jun 2008 11:22:01 -0700
author: Krumrei
Re: Track Changes VBA Granular information needed
We're back to the point where I need to know what you plan to do with the
results before I can suggest specific code. What follows is more general, in the
hope that you can learn to develop the specifics for yourself.
The InStr function takes at least two strings (there could be more arguments,
but let's start simple). If the second string occurs somewhere in the first
string, then the function returns the position of the first matching character
from the start of the first string; otherwise it returns zero. For example,
InStr("abcd", "bc") returns the value 2, while Instr("abcd", "cb") returns 0
because "cb" doesn't occur in "abcd".
Another bit you need to know is that the comparison in InStr is case-sensitive;
that is, "Bc" would not be found in "abcd" because the case of the "B" is
different. When you want to do a comparison that ignores case, convert both
strings to lower case with the LCase() function.
One other thing is that any one .FormatDescription string can contain two,
three, or more separate formatting items. For example, one could be "Font: 12pt,
Bold, Italic". If you're keeping separate track of bold formatting and italic
formatting, you need to test the .FormatDescription string separately for each
item.
So here's a small example; you would replace the MsgBox statements with whatever
it is you want to do with the information about formatting:
Dim oRev As Revision
For Each oRev In ActiveDocument.Revisions
If oRev.Type = wdRevisionProperty Then
If InStr(LCase(oRev.FormatDescription), "bold") > 0 Then
MsgBox "bold included"
End If
If InStr(LCase(oRev.FormatDescription), "italic") > 0 Then
MsgBox "italic included"
End If
If InStr(LCase(oRev.FormatDescription), "font color") > 0 Then
MsgBox "font color included"
End If
End If
Next
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so all
may benefit.
On Wed, 18 Jun 2008 11:22:01 -0700, Krumrei
wrote:
>Jay,
>
>Lets say I do want to use the InStr function to extract specific titles in
>the revisions properties, such as Italic, bold, etc. etc how to I put that in
>my code listed?
>
>Thanks!
>
>"Krumrei" wrote:
>
>> I have a VBA code that allows me to extract and create a new document and
>> formatted report of the track changes that happened to the document.
>>
>> However, I need it to be more specific in what changes.
>>
>> Sorry for the clarification issue.
>>
>>
>> 1. I need to know what fields ( wdrevisionproperty etc etc. ) I can use to
>> extract more specific changes.
>>
>> 2. I have a macro built that pulls all document changes, but they only
>> include Insert and Deletes and Table Cell property changes, and then extracts
>> them into a new document.
>>
>> 3. I need to dig deeper such as knowing if the change in the document was a
>> Bold, Italic, Underline or Font or style change, I have 13 different changes
>> within the document that I want to have on a report, to identify what changes
>> happened on the document.
>>
>> Again, I really need to know which VBA wd code I need to use to extract a
>> more granular piece of what changed, not the high level, insert and delete in
>> my Macro.
>>
>> The review pane of the track changes document, outlines more granular
>> changes in the document, such as Format Font Bold changes, but again, I am
>> not sure which wd code I need to use to extract that into a report with my
>> Macro.
>>
>>
>>
>>
>> Thanks!
date: Wed, 18 Jun 2008 20:52:23 -0400
author: Jay Freedman
Re: Track Changes VBA Granular information needed
IT blows up on me where I insterted your code.
Public Sub ExtractTrackedChangesToNewDoc()
'Macro created 2008 by Paul Krumrei
'The macro creates a new document
'and extracts insertions and deletions
'marked as tracked changes from the active document
'NOTE: Other types of changes are skipped
'(e.g. formatting changes or inserted/deleted footnotes and endnotes)
'Only insertions and deletions in the main body of the document will be
extracted
'The document will also include metadata
'Inserted text will be applied black font color
'Deleted text will be applied red font color
'Minor adjustments are made to the styles used
'You may need to change the style settings and table layout to fit your
needs
'=========================
Dim oDoc As Document
Dim oNewDoc As Document
Dim oTable As Table
Dim oRow As Row
Dim oCol As Column
Dim oRange As Range
Dim oRevision As Revision
Dim strText As String
Dim n As Long
Dim i As Long
Dim Title As String
Title = "Extract Tracked Changes to New Document"
n = 0 'use to count extracted changes
Set oDoc = ActiveDocument
If oDoc.Revisions.Count = 0 Then
MsgBox "The active document contains no tracked changes.", vbOKOnly,
Title
GoTo ExitHere
Else
'Stop if user does not click Yes
If MsgBox("Do you want to extract tracked changes to a new
document?" & vbCr & vbCr & _
"NOTE: Only Insertions,Deletions and Format Changes will be
included. ", _
vbYesNo + vbQuestion, Title) <> vbYes Then
GoTo ExitHere
End If
End If
Application.ScreenUpdating = False
'Create a new document for the tracked changes, base on Normal.dot
Set oNewDoc = Documents.Add
'Set to landscape
oNewDoc.PageSetup.Orientation = wdOrientLandscape
With oNewDoc
'Make sure any content is deleted
.Content = ""
'Set appropriate margins
With .PageSetup
.LeftMargin = CentimetersToPoints(2)
.RightMargin = CentimetersToPoints(2)
.TopMargin = CentimetersToPoints(2.5)
End With
'Insert a 6-column table for the tracked changes and metadata
Set oTable = .Tables.Add _
(Range:=Selection.Range, _
numrows:=1, _
NumColumns:=6)
End With
'Insert info in header - change date format as you wish
oNewDoc.Sections(1).Headers(wdHeaderFooterPrimary).Range.Text = _
"Tracked changes extracted from: " & oDoc.FullName & vbCr & _
"Created by: " & Application.UserName & vbCr & _
"Creation date: " & Format(Date, "MMMM d, yyyy")
'Adjust the Normal style and Header style
With oNewDoc.Styles(wdStyleNormal)
With .Font
.Name = "Arial"
.Size = 9
.Bold = False
End With
With .ParagraphFormat
.LeftIndent = 0
.SpaceAfter = 6
End With
End With
With oNewDoc.Styles(wdStyleHeader)
.Font.Size = 8
.ParagraphFormat.SpaceAfter = 0
End With
'Format the table appropriately
With oTable
.Range.Style = wdStyleNormal
.AllowAutoFit = False
.PreferredWidthType = wdPreferredWidthPercent
.PreferredWidth = 100
For Each oCol In .Columns
oCol.PreferredWidthType = wdPreferredWidthPercent
Next oCol
.Columns(1).PreferredWidth = 5 'Page
.Columns(2).PreferredWidth = 5 'Line
.Columns(3).PreferredWidth = 10 'Type of change
.Columns(4).PreferredWidth = 55 'Inserted/deleted text
.Columns(5).PreferredWidth = 15 'Author
.Columns(6).PreferredWidth = 10 'Revision date
End With
'Insert table headings
With oTable.Rows(1)
.Cells(1).Range.Text = "Page"
.Cells(2).Range.Text = "Line"
.Cells(3).Range.Text = "Type"
.Cells(4).Range.Text = "What has been inserted or deleted or format
changed"
.Cells(5).Range.Text = "Author"
.Cells(6).Range.Text = "Date"
End With
'Get info from each tracked change (insertion/deletion) from oDoc and
insert in table
For Each oRevision In oDoc.Revisions
Select Case oRevision.Type
'Only include insertions and deletions
Case wdRevisionInsert, wdRevisionDelete,
wdRevisionTableProperty, wdRevisionCellDeletion, wdRevisionCellInsertion,
wdRevisionProperty
'In case of footnote/endnote references (appear
as Chr(2)),
'insert "[footnote reference]"/"[endnote reference]"
With oRevision
'Get the changed text
strText = .Range.Text
Set oRange = .Range
Do While InStr(1, oRange.Text, Chr(2)) > 0
'Find each Chr(2) in strText and replace by
appropriate text
i = InStr(1, strText, Chr(2))
If oRange.Footnotes.Count = 1 Then
strText = Replace(Expression:=strText, _
Find:=Chr(2), Replace:="[footnote
reference]", _
Start:=1, Count:=1)
'To keep track of replace, adjust oRange to
start after i
oRange.Start = oRange.Start + i
ElseIf oRange.Endnotes.Count = 1 Then
strText = Replace(Expression:=strText, _
Find:=Chr(2), Replace:="[endnote
reference]", _
Start:=1, Count:=1)
'To keep track of replace, adjust oRange to
start after i
oRange.Start = oRange.Start + i
End If
Loop
End With
'Add 1 to counter
n = n + 1
'Add row to table
Set oRow = oTable.Rows.Add
'Insert data in cells in oRow
With oRow
'Page number
.Cells(1).Range.Text = _
oRevision.Range.Information(wdActiveEndPageNumber)
'Line number - start of revision
.Cells(2).Range.Text = _
oRevision.Range.Information(wdFirstCharacterLineNumber)
'Type of revision
If oRevision.Type = wdRevisionInsert Then
.Cells(3).Range.Text = "Inserted"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorAutomatic
' do something for inserts
ElseIf oRevision.Type = wdRevisionDelete Then
.Cells(3).Range.Text = "Deleted"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorRed
' do something for deletes
ElseIf oRevision.Type = wdRevisionTableProperty Then
.Cells(3).Range.Text = "Table"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorBlue
ElseIf oRevision.Type = wdRevisionCellDeletion Then
.Cells(3).Range.Text = "Table Cell Delete"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorBlue
ElseIf oRevision.Type = wdRevisionCellInsertion Then
.Cells(3).Range.Text = "Table Cell Insert"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorBlue
ElseIf oRevision.Type = wdCommentsStory Then
.Cells(3).Range.Text = "Table Cell Insert"
'Apply automatic color (black on white)
oRow.Range.Font.Color = wdColorBlue
ElseIf oRevision.Type = wdRevisionProperty Then
If InStr(LCase(oRevision.FormatDescription), "bold") Then
End If
If InStr(LCase(oRev.FormatDescription), "italic") > 0 Then
End If
If InStr(LCase(oRev.FormatDescription), "font color") > 0
Then
.Cells(3).Range.Text = ""
oRow.Range.Font.Color = wdColorBlue
Else
' it's some other revision -- do nothing
End If
'The inserted/deleted text
.Cells(4).Range.Text = strText
'The author
.Cells(5).Range.Text = oRevision.Author
'The revision date
.Cells(6).Range.Text = Format(oRevision.Date,
"mm-dd-yyyy")
End With
End Select
Next oRevision
'If no insertions/deletions were found, show message and close oNewDoc
If n = 0 Then
MsgBox "No insertions or deletions were found.", vbOKOnly, Title
oNewDoc.Close savechanges:=wdDoNotSaveChanges
GoTo ExitHere
End If
'Apply bold formatting and heading format to row 1
With oTable.Rows(1)
.Range.Font.Bold = True
.HeadingFormat = True
End With
Application.ScreenUpdating = True
Application.ScreenRefresh
oNewDoc.Activate
MsgBox n & " tracked changed have been extracted. " & _
"Black = Inserted, Red = Deleted, Blue = Format Changes.", vbOKOnly,
Title
ExitHere:
Set oDoc = Nothing
Set oNewDoc = Nothing
Set oTable = Nothing
Set oRow = Nothing
Set oRange = Nothing
End Sub
date: Thu, 19 Jun 2008 07:18:01 -0700
author: Krumrei
Re: Track Changes VBA Granular information needed
OK, there are several things going on here.
First, please don't post something like "it blows up on me" without any
other description. If you get an error message, quote the message _exactly_.
If a particular line of code is highlighted, indicate which line that is.
Otherwise, we're left poking around in your code to guess what might be
going on, which is a waste of our time and yours.
Next, after poking around and guessing, I gather that you're getting a
compiler error, and the cause is that you have an If statement without a
matching End If statement. It's in this new section of the code:
ElseIf oRevision.Type = wdRevisionProperty Then
If InStr(LCase(oRevision.FormatDescription), "bold") Then
End If
If InStr(LCase(oRev.FormatDescription), "italic") > 0 Then
End If
If InStr(LCase(oRev.FormatDescription), "font color") > 0
Then
.Cells(3).Range.Text = ""
oRow.Range.Font.Color = wdColorBlue
Else
' it's some other revision -- do nothing
End If
The If statement that looks for "font color" doesn't have a matching End If.
So VBA assumes that the Else and End If statements after the gap belong to
that If, which leaves the first If oRevision.Type statement without any
possible match. At that point the compiler gives up and displays an error.
If you stick an End If statement into the gap, the error won't appear.
Lastly, your If...End If groups for "bold" and "italic" don't have any
content, so they won't do anything. I assume that's because you haven't
finished yet.
--
Regards,
Jay Freedman
Microsoft Word MVP FAQ: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
Krumrei wrote:
> IT blows up on me where I insterted your code.
>
>
> Public Sub ExtractTrackedChangesToNewDoc()
>
> 'Macro created 2008 by Paul Krumrei
> 'The macro creates a new document
> 'and extracts insertions and deletions
> 'marked as tracked changes from the active document
> 'NOTE: Other types of changes are skipped
> '(e.g. formatting changes or inserted/deleted footnotes and
> endnotes) 'Only insertions and deletions in the main body of the
> document will be extracted
> 'The document will also include metadata
> 'Inserted text will be applied black font color
> 'Deleted text will be applied red font color
>
> 'Minor adjustments are made to the styles used
> 'You may need to change the style settings and table layout to fit
> your needs
> '=========================
>
> Dim oDoc As Document
> Dim oNewDoc As Document
> Dim oTable As Table
> Dim oRow As Row
> Dim oCol As Column
> Dim oRange As Range
> Dim oRevision As Revision
> Dim strText As String
> Dim n As Long
> Dim i As Long
> Dim Title As String
>
> Title = "Extract Tracked Changes to New Document"
> n = 0 'use to count extracted changes
>
> Set oDoc = ActiveDocument
>
> If oDoc.Revisions.Count = 0 Then
> MsgBox "The active document contains no tracked changes.",
> vbOKOnly, Title
> GoTo ExitHere
> Else
> 'Stop if user does not click Yes
> If MsgBox("Do you want to extract tracked changes to a new
> document?" & vbCr & vbCr & _
> "NOTE: Only Insertions,Deletions and Format Changes
> will be included. ", _
> vbYesNo + vbQuestion, Title) <> vbYes Then
> GoTo ExitHere
> End If
> End If
>
> Application.ScreenUpdating = False
> 'Create a new document for the tracked changes, base on Normal.dot
> Set oNewDoc = Documents.Add
> 'Set to landscape
> oNewDoc.PageSetup.Orientation = wdOrientLandscape
> With oNewDoc
> 'Make sure any content is deleted
> .Content = ""
> 'Set appropriate margins
> With .PageSetup
> .LeftMargin = CentimetersToPoints(2)
> .RightMargin = CentimetersToPoints(2)
> .TopMargin = CentimetersToPoints(2.5)
> End With
> 'Insert a 6-column table for the tracked changes and metadata
> Set oTable = .Tables.Add _
> (Range:=Selection.Range, _
> numrows:=1, _
> NumColumns:=6)
> End With
>
> 'Insert info in header - change date format as you wish
> oNewDoc.Sections(1).Headers(wdHeaderFooterPrimary).Range.Text = _
> "Tracked changes extracted from: " & oDoc.FullName & vbCr & _
> "Created by: " & Application.UserName & vbCr & _
> "Creation date: " & Format(Date, "MMMM d, yyyy")
>
> 'Adjust the Normal style and Header style
> With oNewDoc.Styles(wdStyleNormal)
> With .Font
> .Name = "Arial"
> .Size = 9
> .Bold = False
> End With
> With .ParagraphFormat
> .LeftIndent = 0
> .SpaceAfter = 6
> End With
> End With
>
> With oNewDoc.Styles(wdStyleHeader)
> .Font.Size = 8
> .ParagraphFormat.SpaceAfter = 0
> End With
>
> 'Format the table appropriately
> With oTable
> .Range.Style = wdStyleNormal
> .AllowAutoFit = False
> .PreferredWidthType = wdPreferredWidthPercent
> .PreferredWidth = 100
> For Each oCol In .Columns
> oCol.PreferredWidthType = wdPreferredWidthPercent
> Next oCol
> .Columns(1).PreferredWidth = 5 'Page
> .Columns(2).PreferredWidth = 5 'Line
> .Columns(3).PreferredWidth = 10 'Type of change
> .Columns(4).PreferredWidth = 55 'Inserted/deleted text
> .Columns(5).PreferredWidth = 15 'Author
> .Columns(6).PreferredWidth = 10 'Revision date
> End With
>
> 'Insert table headings
> With oTable.Rows(1)
> .Cells(1).Range.Text = "Page"
> .Cells(2).Range.Text = "Line"
> .Cells(3).Range.Text = "Type"
> .Cells(4).Range.Text = "What has been inserted or deleted or
> format changed"
> .Cells(5).Range.Text = "Author"
> .Cells(6).Range.Text = "Date"
> End With
>
> 'Get info from each tracked change (insertion/deletion) from oDoc
> and insert in table
> For Each oRevision In oDoc.Revisions
> Select Case oRevision.Type
> 'Only include insertions and deletions
> Case wdRevisionInsert, wdRevisionDelete,
> wdRevisionTableProperty, wdRevisionCellDeletion,
> wdRevisionCellInsertion, wdRevisionProperty
> 'In case of footnote/endnote references
> (appear as Chr(2)),
> 'insert "[footnote reference]"/"[endnote reference]"
> With oRevision
> 'Get the changed text
> strText = .Range.Text
>
> Set oRange = .Range
> Do While InStr(1, oRange.Text, Chr(2)) > 0
> 'Find each Chr(2) in strText and replace by
> appropriate text
> i = InStr(1, strText, Chr(2))
>
> If oRange.Footnotes.Count = 1 Then
> strText = Replace(Expression:=strText, _
> Find:=Chr(2), Replace:="[footnote
> reference]", _
> Start:=1, Count:=1)
> 'To keep track of replace, adjust oRange to
> start after i
> oRange.Start = oRange.Start + i
>
> ElseIf oRange.Endnotes.Count = 1 Then
> strText = Replace(Expression:=strText, _
> Find:=Chr(2), Replace:="[endnote
> reference]", _
> Start:=1, Count:=1)
> 'To keep track of replace, adjust oRange to
> start after i
> oRange.Start = oRange.Start + i
> End If
> Loop
> End With
> 'Add 1 to counter
> n = n + 1
> 'Add row to table
> Set oRow = oTable.Rows.Add
>
> 'Insert data in cells in oRow
> With oRow
> 'Page number
> .Cells(1).Range.Text = _
>
> oRevision.Range.Information(wdActiveEndPageNumber)
>
> 'Line number - start of revision
> .Cells(2).Range.Text = _
>
> oRevision.Range.Information(wdFirstCharacterLineNumber)
>
> 'Type of revision
> If oRevision.Type = wdRevisionInsert Then
> .Cells(3).Range.Text = "Inserted"
> 'Apply automatic color (black on white)
> oRow.Range.Font.Color = wdColorAutomatic
> ' do something for inserts
> ElseIf oRevision.Type = wdRevisionDelete Then
> .Cells(3).Range.Text = "Deleted"
> 'Apply automatic color (black on white)
> oRow.Range.Font.Color = wdColorRed
> ' do something for deletes
>
>
>
> ElseIf oRevision.Type =
> wdRevisionTableProperty Then
> .Cells(3).Range.Text = "Table" 'Apply
> automatic color (black on white)
> oRow.Range.Font.Color = wdColorBlue
>
> ElseIf oRevision.Type = wdRevisionCellDeletion
> Then .Cells(3).Range.Text = "Table Cell Delete"
> 'Apply automatic color (black on white)
> oRow.Range.Font.Color = wdColorBlue
>
> ElseIf oRevision.Type =
> wdRevisionCellInsertion Then
> .Cells(3).Range.Text = "Table Cell Insert"
> 'Apply automatic color (black on white)
> oRow.Range.Font.Color = wdColorBlue
>
> ElseIf oRevision.Type = wdCommentsStory Then
> .Cells(3).Range.Text = "Table Cell Insert"
> 'Apply automatic color (black on white)
> oRow.Range.Font.Color = wdColorBlue
>
>
> ElseIf oRevision.Type = wdRevisionProperty Then
> If InStr(LCase(oRevision.FormatDescription), "bold")
> Then End If
> If InStr(LCase(oRev.FormatDescription), "italic") >
> 0 Then End If
> If InStr(LCase(oRev.FormatDescription), "font
> color") > 0 Then
> .Cells(3).Range.Text = ""
> oRow.Range.Font.Color = wdColorBlue
>
>
>
> Else
> ' it's some other revision -- do nothing
> End If
>
>
> 'The inserted/deleted text
> .Cells(4).Range.Text = strText
>
> 'The author
> .Cells(5).Range.Text = oRevision.Author
>
> 'The revision date
> .Cells(6).Range.Text = Format(oRevision.Date,
> "mm-dd-yyyy")
> End With
> End Select
> Next oRevision
>
> 'If no insertions/deletions were found, show message and close
> oNewDoc If n = 0 Then
> MsgBox "No insertions or deletions were found.", vbOKOnly,
> Title oNewDoc.Close savechanges:=wdDoNotSaveChanges
> GoTo ExitHere
> End If
>
> 'Apply bold formatting and heading format to row 1
> With oTable.Rows(1)
> .Range.Font.Bold = True
> .HeadingFormat = True
> End With
>
> Application.ScreenUpdating = True
> Application.ScreenRefresh
>
> oNewDoc.Activate
> MsgBox n & " tracked changed have been extracted. " & _
> "Black = Inserted, Red = Deleted, Blue = Format Changes.",
> vbOKOnly, Title
>
> ExitHere:
> Set oDoc = Nothing
> Set oNewDoc = Nothing
> Set oTable = Nothing
> Set oRow = Nothing
> Set oRange = Nothing
>
> End Sub
date: Thu, 19 Jun 2008 10:55:27 -0400
author: Jay Freedman
Re: Track Changes VBA Granular information needed
Sorry about that, I was not thinking about highlighting the areas and I will
be more specific in my replies.
I will try this again and let you know.
Thank you again!
Paul
"Jay Freedman" wrote:
> OK, there are several things going on here.
>
> First, please don't post something like "it blows up on me" without any
> other description. If you get an error message, quote the message _exactly_.
> If a particular line of code is highlighted, indicate which line that is.
> Otherwise, we're left poking around in your code to guess what might be
> going on, which is a waste of our time and yours.
>
> Next, after poking around and guessing, I gather that you're getting a
> compiler error, and the cause is that you have an If statement without a
> matching End If statement. It's in this new section of the code:
>
> ElseIf oRevision.Type = wdRevisionProperty Then
> If InStr(LCase(oRevision.FormatDescription), "bold") Then
> End If
> If InStr(LCase(oRev.FormatDescription), "italic") > 0 Then
> End If
> If InStr(LCase(oRev.FormatDescription), "font color") > 0
> Then
> |
