file way too big

file way too big

I'm not sure if this is the table or something else, but - here's the
issue. I have a 2 page word table that is over a meg. If I copy the
table and text to a new word document and save that, the document
saves at about 29 K. I opened both the files in notepad and see a ton
of extra garbage at the end of the original document. I'm thinking
that there is some hidden formatting at the end of the original
document, but i have no idea on how to see or fix it... i would
appreciate any suggestions.

thanks for any ideas, Stu

date: Thu, 17 Jul 2008 05:45:33 -0700 (PDT) author: stuforman

Re: file way too big

There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.

2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.

3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.

4. Revisions (Tools | Track Changes):
    Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
    Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.

5. Keep track of formatting (Tools | Options | Edit). This is reportedly a
major cause of file bloat in Word 2002 and above.

6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.

7. Embedded linguistic data (Tools | Options | Save).

8. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.

9. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code when you press Alt+F9, the
graphic is an OLE object. Unless you need to be able to edit the object in
place, unlink it using Ctrl+Shift+F9.

10. File format: Make sure you are saving as a Word document; in some cases
.rtf (Rich Text Format) files are significantly larger than .doc files.

11. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

-- 
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

"stuforman"  wrote in message 
news:9c6debee-23a4-440b-90ee-6f07a5fdf025@m36g2000hse.googlegroups.com...
> I'm not sure if this is the table or something else, but - here's the
> issue. I have a 2 page word table that is over a meg. If I copy the
> table and text to a new word document and save that, the document
> saves at about 29 K. I opened both the files in notepad and see a ton
> of extra garbage at the end of the original document. I'm thinking
> that there is some hidden formatting at the end of the original
> document, but i have no idea on how to see or fix it... i would
> appreciate any suggestions.
>
> thanks for any ideas, Stu
>

date: Thu, 17 Jul 2008 08:08:27 -0500 author: Suzanne S. Barnhill

Re: file way too big

On Jul 17, 9:08 am, "Suzanne S. Barnhill"  wrote:
> There are a number of reasons for excessive file size, including:
>
> 1. Fast Saves: Disable this at on the Save tab of Tools | Options.
>
> 2. Preview Picture: Clear the check box on the Summary tab of File |
> Properties.
>
> 3. Versions (File | Versions): Make sure "Automatically save version on
> close" is not turned on.
>
> 4. Revisions (Tools | Track Changes):
>     Highlight Changes: Make sure "Highlight changes on screen" is turned on
> (or that "Final Showing Markup" is displayed).
>     Accept/Reject Changes: If "Accept All" or "Reject All" is available then
> revisions are present; accept or reject all changes, then turn Track Changes
> off.
>
> 5. Keep track of formatting (Tools | Options | Edit). This is reportedly a
> major cause of file bloat in Word 2002 and above.
>
> 6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
> be avoided wherever possible.
>
> 7. Embedded linguistic data (Tools | Options | Save).
>
> 8. Embedded graphics: When feasible, it is preferable to link the graphics.
> That is, when you insert the graphic, click the arrow beside Insert in the
> Picture dialog and choose Link to File rather than Insert or Insert and
> Link.
>
> 9. Embedded objects: These are even worse than ordinary graphics saved with
> the document. If you see an { EMBED } code when you press Alt, the
> graphic is an OLE object. Unless you need to be able to edit the object in
> place, unlink it using Ctrl䨘龷.
>
> 10. File format: Make sure you are saving as a Word document; in some cases
> .rtf (Rich Text Format) files are significantly larger than .doc files.
>
> 11. Document corruption: Seehttp://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.
>
> --
> Suzanne S. Barnhill
> Microsoft MVP (Word)
> Words into Type
> Fairhope, Alabama USA
>
> "stuforman"  wrote in message
>
> news:9c6debee-23a4-440b-90ee-6f07a5fdf025@m36g2000hse.googlegroups.com...
>
>
>
> > I'm not sure if this is the table or something else, but - here's the
> > issue. I have a 2 page word table that is over a meg. If I copy the
> > table and text to a new word document and save that, the document
> > saves at about 29 K. I opened both the files in notepad and see a ton
> > of extra garbage at the end of the original document. I'm thinking
> > that there is some hidden formatting at the end of the original
> > document, but i have no idea on how to see or fix it... i would
> > appreciate any suggestions.
>
> > thanks for any ideas, Stu- Hide quoted text -
>
> - Show quoted text -

thank you for the suggestions

I willl try them out - Stu

date: Thu, 17 Jul 2008 07:00:45 -0700 (PDT) author: stuforman