Question on restaring paragraph numbering   

I've been successfully using the technique for outline numbering but have run 
into a situation where the restart numbering isn't doing what I want.

In this sequence things work fine:

Index 1 (I)
Index 2 (A)
Index 3 (1)

In this sequence things aren't so good:

Index 1 (I)
Index 6 (a)  <---
Index 2 (B) <--- should be A
Index 3 (1)

The document I'm working with does not always go down the index chain 
sequentially (e.g. index 1, 2, 3, 4, 5, etc.).  I know that sounds really 
screwy; it's just I'm stretching outline numbering a little.

My basic question is:

If all the levels are set to restart numbering on the previous level AND in 
the document there is an intervening lower level in the flow, does it screw 
up the restart?

In the tests I've run it doesn't matter how many of the lower level entries 
occur, the restart is off by 1.  For example, these two sequences:

Index 1 (I)
Index 6 (a)  <---
Index 2 (B) <--- should be A
Index 3 (1)

Index 1 (I)
Index 6 (a)  <---
Index 6 (b) <---
Index 2 (B) <--- should be A
Index 3 (1)

Both have index 2 off by 1 on the restart.

What I suspect someone will tell me is that outline numbering goes a bit 
whaco when it doesn't see a nice descending level sequence in the document.

Tom

date: Tue, 12 Aug 2008 05:38:01 -0700   author:   tcarp

Re: Question on restaring paragraph numbering   

Word expects no "gaps" when you apply outline numbering, that is, levels not
explicitly applied to text are assumed, meaning that numbering increments.
For example, the following happens if you apply numbered Heading 1--Heading
3 paragraphs in the "incorrect" order:

1 Heading 1
1.1.1 Heading 3
1.2 Heading 2   <-- A previous Heading 2 paragraph is assumed because this
                                   paragraph follows Heading 3.

-- 
Stefan Blom
Microsoft Word MVP


"tcarp"  wrote in message
news:05B1BC48-7E20-447B-9063-ECCDC94BA727@microsoft.com...
> I've been successfully using the technique for outline numbering but have
> run
> into a situation where the restart numbering isn't doing what I want.
>
> In this sequence things work fine:
>
> Index 1 (I)
> Index 2 (A)
> Index 3 (1)
>
> In this sequence things aren't so good:
>
> Index 1 (I)
> Index 6 (a)  <---
> Index 2 (B) <--- should be A
> Index 3 (1)
>
> The document I'm working with does not always go down the index chain
> sequentially (e.g. index 1, 2, 3, 4, 5, etc.).  I know that sounds really
> screwy; it's just I'm stretching outline numbering a little.
>
> My basic question is:
>
> If all the levels are set to restart numbering on the previous level AND
> in
> the document there is an intervening lower level in the flow, does it
> screw
> up the restart?
>
> In the tests I've run it doesn't matter how many of the lower level
> entries
> occur, the restart is off by 1.  For example, these two sequences:
>
> Index 1 (I)
> Index 6 (a)  <---
> Index 2 (B) <--- should be A
> Index 3 (1)
>
> Index 1 (I)
> Index 6 (a)  <---
> Index 6 (b) <---
> Index 2 (B) <--- should be A
> Index 3 (1)
>
> Both have index 2 off by 1 on the restart.
>
> What I suspect someone will tell me is that outline numbering goes a bit
> whaco when it doesn't see a nice descending level sequence in the
> document.
>
> Tom

date: Tue, 12 Aug 2008 14:56:02 +0200   author:   Stefan Blom

Re: Question on restaring paragraph numbering   

"Stefan Blom" wrote:

> Word expects no "gaps" when you apply outline numbering, that is, levels not
> explicitly applied to text are assumed, meaning that numbering increments.
> For example, the following happens if you apply numbered Heading 1--Heading
> 3 paragraphs in the "incorrect" order:
> 
>
Thanks so much.  As I suspected, Word doesn't like skipping when going down 
the levels.

I've gone ahead and done manual resets when this occurs and will look for 
another solution.  Since the documents do follow the basic expectations of 
outlining for the first 5 levels, that will be fine.  For levels 6-8 I'll 
probably do some list numbering instead.

Appreciate your post.

Tom

date: Tue, 12 Aug 2008 09:47:02 -0700   author:   tcarp

Re: Question on restaring paragraph numbering   

You are welcome.

-- 
Stefan Blom
Microsoft Word MVP


"tcarp"  wrote in message 
news:B2FE4311-0E19-418B-9A91-5879962D747D@microsoft.com...
>
>
> "Stefan Blom" wrote:
>
>> Word expects no "gaps" when you apply outline numbering, that is, levels 
>> not
>> explicitly applied to text are assumed, meaning that numbering 
>> increments.
>> For example, the following happens if you apply numbered Heading 
>> 1--Heading
>> 3 paragraphs in the "incorrect" order:
>>
>>
> Thanks so much.  As I suspected, Word doesn't like skipping when going 
> down
> the levels.
>
> I've gone ahead and done manual resets when this occurs and will look for
> another solution.  Since the documents do follow the basic expectations of
> outlining for the first 5 levels, that will be fine.  For levels 6-8 I'll
> probably do some list numbering instead.
>
> Appreciate your post.
>
> Tom

date: Wed, 13 Aug 2008 08:28:24 +0200   author:   Stefan Blom