Index question

Index question

Dear Friends,
I am creating an index for a long document. If I understand correctly I add 
an index entry and word will create an index automaticly when I am finished 
with a refernce to where that entry is in the final document, i.e. the page 
number. However what I would prefer is that it refer to a chapter and 
section number. I use a "chapter style" at the beginning of each chapter and 
each section has a heading "section 1, section 2 etc". How can I have word 
create the based on my chapters and sections and not on page numbers?
Thank you
Susan

date: Fri, 26 Oct 2007 01:02:42 +0200 author: Susan Flamingo

Re: Index question

Hi Susan

Susan Flamingo wrote:
> I am creating an index for a long document. If I understand correctly I 
> add an index entry and word will create an index automaticly when I am 
> finished with a refernce to where that entry is in the final document, 
> i.e. the page number. However what I would prefer is that it refer to a 
> chapter and section number. I use a "chapter style" at the beginning of 
> each chapter and each section has a heading "section 1, section 2 etc". 
> How can I have word create the based on my chapters and sections and not 
> on page numbers?

Version of Word? To what targets are you creating index entries?

If these are headings, you don't want XE/INDEX, but a TOC field.

If these are something else: I don't think there is an out-of-the-box 
method in Word to achieve that. Maybe you find one if you look at the 
description of XE and INDEX fields in offline Word in your version of Word.

Why do you want it that way, though? I can't imagine it will make the 
reader's life easier  on the contrary: he'll find a page number much 
faster in a printed manual compared to a (sub)heading ...

2cents
Robert
-- 
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date: Fri, 26 Oct 2007 10:13:24 +0200 author: Robert M. Franz (RMF)

Re: Index question

Thank you for the reply.
Word version: 2007

No the entries are not heading they are "in the text"

The book I am working on is a religious MSS. The pages are very large with a 
great deal of text on each page. However the page itself is broken up into 
many sections (with a heading) so the reader will find the section faster 
through this method.

You say there is no "out of the box" solution. Well is there a inbox 
solution?
DO you know and resources that could help me with this? Tutorials especially 
on Word indexing?

Thank You

Susan

date: Fri, 26 Oct 2007 12:00:34 +0200 author: Susan Flamingo

Re: Index question

Hello Susan

Susan Flamingo wrote:
> Thank you for the reply.
> Word version: 2007
> 
> No the entries are not heading they are "in the text"
> 
> The book I am working on is a religious MSS. 

MSS?

> The pages are very large 
> with a great deal of text on each page. However the page itself is 
> broken up into many sections (with a heading) so the reader will find 
> the section faster through this method.

Hmm. He will find it faster *once* he's found the page, yes.

Is the text in separate columns on the pages? If not, I'd certainly 
consider a redesign of the document (readability).

> You say there is no "out of the box" solution. Well is there a inbox 
> solution?

What I meant is that most probably you'll need some macro code to solve 
this.

A possible algorithm would take the result of a normal index, run 
through all entries, locate it on the given page, then locate the 
nearest preceding section, and insert the section number in the index.

Unfortunately, I'm not a coder myself. There are vba newsgroups around, 
though.

> DO you know and resources that could help me with this? Tutorials 
> especially on Word indexing?

There is an article on indexing (and many on Word-VBA) on the Word-MVP 
site: http://word.mvps.org

HTH
Robert
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date: Fri, 26 Oct 2007 23:14:30 +0200 author: Robert M. Franz (RMF)

Re: Index question

I think she meant MS (manuscript); MSS is plural.

-- 
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://word.mvps.org
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

"Robert M. Franz (RMF)"  wrote in message
news:5of3l8Fmid8rU1@mid.individual.net...
> Hello Susan
>
> Susan Flamingo wrote:
> > Thank you for the reply.
> > Word version: 2007
> >
> > No the entries are not heading they are "in the text"
> >
> > The book I am working on is a religious MSS.
>
> MSS?
>
>
> > The pages are very large
> > with a great deal of text on each page. However the page itself is
> > broken up into many sections (with a heading) so the reader will find
> > the section faster through this method.
>
> Hmm. He will find it faster *once* he's found the page, yes.
>
> Is the text in separate columns on the pages? If not, I'd certainly
> consider a redesign of the document (readability).
>
>
> > You say there is no "out of the box" solution. Well is there a inbox
> > solution?
>
> What I meant is that most probably you'll need some macro code to solve
> this.
>
> A possible algorithm would take the result of a normal index, run
> through all entries, locate it on the given page, then locate the
> nearest preceding section, and insert the section number in the index.
>
> Unfortunately, I'm not a coder myself. There are vba newsgroups around,
> though.
>
>
> > DO you know and resources that could help me with this? Tutorials
> > especially on Word indexing?
>
> There is an article on indexing (and many on Word-VBA) on the Word-MVP
> site: http://word.mvps.org
>
> HTH
> Robert
> -- 
>   /"\  ASCII Ribbon Campaign |   MS
>   \ /                        |  MVP
>    X        Against HTML     |  for
>   / \     in e-mail & news   | Word

date: Fri, 26 Oct 2007 17:53:52 -0500 author: Suzanne S. Barnhill