Master document and section numbering issues and what about Chapter label?

Master document and section numbering issues and what about Chapter label?

Greetings
I have a long document spread across 8 separate files.  I know how to create
a master document, but when I put all the files into the master, the section
headings all have the same numbering.  That is, instead of 1.1 I get 5.1.
For file 2, I get 5.1 instead of 2.1. Etc.  I think this occurs because in
each individual file I changed the Heading 1 style to the corresponding
chapter (each chapter is a file) number.  So, file 2 gives the correct
headings, i.e. 2.1, 2.1.1 etc, while chapter 2 in the master document gives
5.1, 5.1.1 etc.

Is there a way to get the same style, e.g. Heading 1, to load into the
master document maintaining the style from the individual file?

I use the Chapter Label style for my chapter #.  I use the Chapter title
style for the title of the chapter.  How do I get these 2 styles to print on
the same line when I generate my TOC?

Is it possible to base the first section number, e.g. 2.x, on the chapter
label number?

Any help would rock!

date: Tue, 7 Mar 2006 12:26:47 +1300 author: Jon Monteleone

Re: Master document and section numbering issues and what about Chapter label?

Sorry, I don't have an answer because I don't use Master Documents. However, 
you may need the reason I don't more than you need an answer. "Master 
Document" is a term of art in Word referring to a "feature" that not only 
doesn't work but also destroys documents. The consensus (with the limited 
exception of Steve Hudson) among those offering advice on these newsgroups 
is that using the Master Document feature is a good way to destroy your 
document. It can destroy parts of your document that you are not even 
working on! I think John McGhie said it succinctly when he said that there 
are two kinds of Master Documents: Those that are corrupt and those that 
will be corrupt soon. See 
http://www.addbalance.com/word/masterdocuments.htm for information on the 
Master Document feature and workarounds. See 
http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm for more 
information on what goes wrong, and 
http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm for ideas on how 
to salvage what you can. See 
http://www.techwr-l.com/techwhirl/magazine/technical/masterdocs.doc for 
Steve Hudson's instructions if you are willing to follow them very 
carefully.

-- 

Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of 
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
 --------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"Jon Monteleone"  wrote in message 
news:9y3Pf.4407$JZ1.95447@news.xtra.co.nz...
> Greetings
> I have a long document spread across 8 separate files.  I know how to 
> create
> a master document, but when I put all the files into the master, the 
> section
> headings all have the same numbering.  That is, instead of 1.1 I get 5.1.
> For file 2, I get 5.1 instead of 2.1. Etc.  I think this occurs because in
> each individual file I changed the Heading 1 style to the corresponding
> chapter (each chapter is a file) number.  So, file 2 gives the correct
> headings, i.e. 2.1, 2.1.1 etc, while chapter 2 in the master document 
> gives
> 5.1, 5.1.1 etc.
>
> Is there a way to get the same style, e.g. Heading 1, to load into the
> master document maintaining the style from the individual file?
>
> I use the Chapter Label style for my chapter #.  I use the Chapter title
> style for the title of the chapter.  How do I get these 2 styles to print 
> on
> the same line when I generate my TOC?
>
> Is it possible to base the first section number, e.g. 2.x, on the chapter
> label number?
>
> Any help would rock!
>
>
>

date: Mon, 6 Mar 2006 19:42:36 -0600 author: Charles Kenyon

Re: Master document and section numbering issues and what about Chapter label?

Hi Jon,

Well, the general advice is to not use Master Documents (more below), but
just to combine into one file.  On top of that, you did something funky with
the Heading 1 style, which you probably need to undo.  The point of using
styles is that they are consistent throughout a document.  Whether your
document is split into 8 files or not, the styles should all be consistent,
as it is metaphorically a single document.  (you may have temporarily
changed the numbering while dealing with individual files to help you keep
straight where you are, but when it comes time to collate the doc, change it
back)

I think if you had set up your document and numbering differently, then this
would all go away.  E.g., doc all in one file, use Heading 1 for the
numbered chapter title, Heading 2 etc for subsections, then all the
subsections should pick up the chapter number from Heading 1, use it
throughout, and pick up the new number and restart numbering at the next
Heading 1.  See here for setting this up:
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

Try experimenting with this approach in a copy of your doc.

This will probably raise new questions, but it'll be a lot easier for people
to give advice on answering them.  It doesn't make your question #2 go away,
but I think this link solves that within the context of the approach that I
laid out:
http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm#UnnumberedHeadings

Re Master Documents:

Word Heretic might come along and help you out, but most of the people
posting here dont know much about master documents, because:

Why Master Documents corrupt:
http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm

How to recover a Master Document:
http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm

Steve Hudson [Word Heretic] on how to make Master Documents work safely:
http://www.techwr-l.com/techwhirl/magazine/technical/wordhomepage.html

You might also check these links for potential workarounds:

Creating a Table of Contents Spanning Multiple Documents
http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=148

See the Number Pages Across Files section at this link:
http://homepage.swissonline.ch/cindymeister/MiscFram.htm

IncludeText Fields can partially substitute for the Master Document
featurefor an introduction to them, see here:
http://word.mvps.org/FAQs/TblsFldsFms/includetextfields.htm

Word experts generally advise combining long documents into one file, if
possible, and you will find more information on controlling those big files
here:
http://daiya.mvps.org/bookword.htm

On 3/6/06 3:26 PM,  "Jon Monteleone" wrote:

> Greetings
> I have a long document spread across 8 separate files.  I know how to create
> a master document, but when I put all the files into the master, the section
> headings all have the same numbering.  That is, instead of 1.1 I get 5.1.
> For file 2, I get 5.1 instead of 2.1. Etc.  I think this occurs because in
> each individual file I changed the Heading 1 style to the corresponding
> chapter (each chapter is a file) number.  So, file 2 gives the correct
> headings, i.e. 2.1, 2.1.1 etc, while chapter 2 in the master document gives
> 5.1, 5.1.1 etc.
> 
> #1--Is there a way to get the same style, e.g. Heading 1, to load into the
> master document maintaining the style from the individual file?
> 
>#2-- I use the Chapter Label style for my chapter #.  I use the Chapter title
> style for the title of the chapter.  How do I get these 2 styles to print on
> the same line when I generate my TOC?
> 
> #3--Is it possible to base the first section number, e.g. 2.x, on the chapter
> label number?
> 
> Any help would rock!
> 
> 
> 

-- 
Daiya Mitchell, MVP Mac/Word
Word FAQ: http://www.word.mvps.org/
MacWord Tips: <http://word.mvps.org/Mac/WordMacHome.html>
What's an MVP? A volunteer! Read the FAQ: http://mvp.support.microsoft.com/

date: Wed, 08 Mar 2006 09:43:36 -0800 author: Daiya Mitchell LID

Re: Master document and section numbering issues and what about Chapter label?

Hi Charles and Daiya,
Thanks for for the ideas guys.  I managed to solve the strangeness with all
headigns printing the same numbering.  I messed with the normal.dot file and
added Heading 1, Heading 2, etc.  I thought it might save some time, but
what it does is overwrite the document styles.  So, the numbering I copied
into normal.dot for the Heading styles started with 5!

I have done some digging around and experienced the Master document mess and
agree that it is a dangerous way to go.  I like the idea of putting
everything into a single file, but we are talking 390 pages with with about
50 pages of detailed 3D surfaces in color.  Every time I try and combine it
into a single big document, Word crashes on me.  I just got a more grunty
computer from a friend, so I will try this approach again.

Thanks again for all the info and links.
Cheers -Jon

---

"Daiya Mitchell" <daiyaNOSPAM@mvps.org.INVALID> wrote in message
news:C03457C8.64ADC%daiyaNOSPAM@mvps.org.INVALID...
> Hi Jon,
>
> Well, the general advice is to not use Master Documents (more below), but
> just to combine into one file.  On top of that, you did something funky
with
> the Heading 1 style, which you probably need to undo.  The point of using
> styles is that they are consistent throughout a document.  Whether your
> document is split into 8 files or not, the styles should all be
consistent,
> as it is metaphorically a single document.  (you may have temporarily
> changed the numbering while dealing with individual files to help you keep
> straight where you are, but when it comes time to collate the doc, change
it
> back)
>
> I think if you had set up your document and numbering differently, then
this
> would all go away.  E.g., doc all in one file, use Heading 1 for the
> numbered chapter title, Heading 2 etc for subsections, then all the
> subsections should pick up the chapter number from Heading 1, use it
> throughout, and pick up the new number and restart numbering at the next
> Heading 1.  See here for setting this up:
> http://www.shaunakelly.com/word/numbering/OutlineNumbering.html
>
> Try experimenting with this approach in a copy of your doc.
>
> This will probably raise new questions, but it'll be a lot easier for
people
> to give advice on answering them.  It doesn't make your question #2 go
away,
> but I think this link solves that within the context of the approach that
I
> laid out:
> http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm#UnnumberedHeadings
>
> Re Master Documents:
>
> Word Heretic might come along and help you out, but most of the people
> posting here dont know much about master documents, because:
>
> Why Master Documents corrupt:
> http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm
>
> How to recover a Master Document:
> http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm
>
> Steve Hudson [Word Heretic] on how to make Master Documents work safely:
> http://www.techwr-l.com/techwhirl/magazine/technical/wordhomepage.html
>
> You might also check these links for potential workarounds:
>
> Creating a Table of Contents Spanning Multiple Documents
> http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=148
>
> See the Number Pages Across Files section at this link:
> http://homepage.swissonline.ch/cindymeister/MiscFram.htm
>
> IncludeText Fields can partially substitute for the Master Document
> feature > http://word.mvps.org/FAQs/TblsFldsFms/includetextfields.htm
>
> Word experts generally advise combining long documents into one file, if
> possible, and you will find more information on controlling those big
files
> here:
> http://daiya.mvps.org/bookword.htm
>
>
>
>
>
> On 3/6/06 3:26 PM,  "Jon Monteleone" wrote:
>
> > Greetings
> > I have a long document spread across 8 separate files.  I know how to
create
> > a master document, but when I put all the files into the master, the
section
> > headings all have the same numbering.  That is, instead of 1.1 I get
5.1.
> > For file 2, I get 5.1 instead of 2.1. Etc.  I think this occurs because
in
> > each individual file I changed the Heading 1 style to the corresponding
> > chapter (each chapter is a file) number.  So, file 2 gives the correct
> > headings, i.e. 2.1, 2.1.1 etc, while chapter 2 in the master document
gives
> > 5.1, 5.1.1 etc.
> >
> > #1--Is there a way to get the same style, e.g. Heading 1, to load into
the
> > master document maintaining the style from the individual file?
> >
> >#2-- I use the Chapter Label style for my chapter #.  I use the Chapter
title
> > style for the title of the chapter.  How do I get these 2 styles to
print on
> > the same line when I generate my TOC?
> >
> > #3--Is it possible to base the first section number, e.g. 2.x, on the
chapter
> > label number?
> >
> > Any help would rock!
> >
> >
> >
>
> -- 
> Daiya Mitchell, MVP Mac/Word
> Word FAQ: http://www.word.mvps.org/
> MacWord Tips: <http://word.mvps.org/Mac/WordMacHome.html>
> What's an MVP? A volunteer! Read the FAQ:
http://mvp.support.microsoft.com/
>

date: Thu, 9 Mar 2006 12:23:40 +1300 author: Jon Monteleone

Re: Master document and section numbering issues and what about Chapter label?

Do follow up on Shauna Kelly's article or all your work will become a mess.
-- 
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of 
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
 --------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.


"Jon Monteleone"  wrote in message 
news:dHJPf.4874$JZ1.122165@news.xtra.co.nz...
> Hi Charles and Daiya,
> Thanks for for the ideas guys.  I managed to solve the strangeness with 
> all
> headigns printing the same numbering.  I messed with the normal.dot file 
> and
> added Heading 1, Heading 2, etc.  I thought it might save some time, but
> what it does is overwrite the document styles.  So, the numbering I copied
> into normal.dot for the Heading styles started with 5!
>
> I have done some digging around and experienced the Master document mess 
> and
> agree that it is a dangerous way to go.  I like the idea of putting
> everything into a single file, but we are talking 390 pages with with 
> about
> 50 pages of detailed 3D surfaces in color.  Every time I try and combine 
> it
> into a single big document, Word crashes on me.  I just got a more grunty
> computer from a friend, so I will try this approach again.
>
> Thanks again for all the info and links.
> Cheers -Jon
>
> ---
>
> "Daiya Mitchell" <daiyaNOSPAM@mvps.org.INVALID> wrote in message
> news:C03457C8.64ADC%daiyaNOSPAM@mvps.org.INVALID...
>> Hi Jon,
>>
>> Well, the general advice is to not use Master Documents (more below), but
>> just to combine into one file.  On top of that, you did something funky
> with
>> the Heading 1 style, which you probably need to undo.  The point of using
>> styles is that they are consistent throughout a document.  Whether your
>> document is split into 8 files or not, the styles should all be
> consistent,
>> as it is metaphorically a single document.  (you may have temporarily
>> changed the numbering while dealing with individual files to help you 
>> keep
>> straight where you are, but when it comes time to collate the doc, change
> it
>> back)
>>
>> I think if you had set up your document and numbering differently, then
> this
>> would all go away.  E.g., doc all in one file, use Heading 1 for the
>> numbered chapter title, Heading 2 etc for subsections, then all the
>> subsections should pick up the chapter number from Heading 1, use it
>> throughout, and pick up the new number and restart numbering at the next
>> Heading 1.  See here for setting this up:
>> http://www.shaunakelly.com/word/numbering/OutlineNumbering.html
>>
>> Try experimenting with this approach in a copy of your doc.
>>
>> This will probably raise new questions, but it'll be a lot easier for
> people
>> to give advice on answering them.  It doesn't make your question #2 go
> away,
>> but I think this link solves that within the context of the approach that
> I
>> laid out:
>> http://sbarnhill.mvps.org/WordFAQs/TOCTips.htm#UnnumberedHeadings
>>
>> Re Master Documents:
>>
>> Word Heretic might come along and help you out, but most of the people
>> posting here dont know much about master documents, because:
>>
>> Why Master Documents corrupt:
>> http://www.mvps.org/word/FAQs/General/WhyMasterDocsCorrupt.htm
>>
>> How to recover a Master Document:
>> http://www.mvps.org/word/FAQs/General/RecoverMasterDocs.htm
>>
>> Steve Hudson [Word Heretic] on how to make Master Documents work safely:
>> http://www.techwr-l.com/techwhirl/magazine/technical/wordhomepage.html
>>
>> You might also check these links for potential workarounds:
>>
>> Creating a Table of Contents Spanning Multiple Documents
>> http://pubs.logicalexpressions.com/Pub0009/LPMArticle.asp?ID=148
>>
>> See the Number Pages Across Files section at this link:
>> http://homepage.swissonline.ch/cindymeister/MiscFram.htm
>>
>> IncludeText Fields can partially substitute for the Master Document
>> feature > http://word.mvps.org/FAQs/TblsFldsFms/includetextfields.htm
>>
>> Word experts generally advise combining long documents into one file, if
>> possible, and you will find more information on controlling those big
> files
>> here:
>> http://daiya.mvps.org/bookword.htm
>>
>>
>>
>>
>>
>> On 3/6/06 3:26 PM,  "Jon Monteleone" wrote:
>>
>> > Greetings
>> > I have a long document spread across 8 separate files.  I know how to
> create
>> > a master document, but when I put all the files into the master, the
> section
>> > headings all have the same numbering.  That is, instead of 1.1 I get
> 5.1.
>> > For file 2, I get 5.1 instead of 2.1. Etc.  I think this occurs because
> in
>> > each individual file I changed the Heading 1 style to the corresponding
>> > chapter (each chapter is a file) number.  So, file 2 gives the correct
>> > headings, i.e. 2.1, 2.1.1 etc, while chapter 2 in the master document
> gives
>> > 5.1, 5.1.1 etc.
>> >
>> > #1--Is there a way to get the same style, e.g. Heading 1, to load into
> the
>> > master document maintaining the style from the individual file?
>> >
>> >#2-- I use the Chapter Label style for my chapter #.  I use the Chapter
> title
>> > style for the title of the chapter.  How do I get these 2 styles to
> print on
>> > the same line when I generate my TOC?
>> >
>> > #3--Is it possible to base the first section number, e.g. 2.x, on the
> chapter
>> > label number?
>> >
>> > Any help would rock!
>> >
>> >
>> >
>>
>> -- 
>> Daiya Mitchell, MVP Mac/Word
>> Word FAQ: http://www.word.mvps.org/
>> MacWord Tips: <http://word.mvps.org/Mac/WordMacHome.html>
>> What's an MVP? A volunteer! Read the FAQ:
> http://mvp.support.microsoft.com/
>>
>
>

date: Wed, 8 Mar 2006 23:59:55 -0600 author: Charles Kenyon