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date: Thu, 16 Feb 2006 06:41:31 -0800,
group: microsoft.public.word.formatting.longdocs
back
Re: Large Document Creation
Sorry, I was one of those who suggested posting here. It would be helpful if
you would reply with the suggestions you've already gotten so that people
won't repeat. Also, John McGhie posted some excellent suggestions on
handling large documents within the last couple of weeks, you might check
for his posts.
--
Charles Kenyon
Word New User FAQ & Web Directory: http://addbalance.com/word
Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
"NYSA-HD" wrote in message
news:BA6A1836-DA0B-48A3-9723-EA0DD5804D9A@microsoft.com...
>I am sorry that I didn't follow the ettiquette. Some of the replies in the
> other newsgroups told me to repost here. I will keep in mind for future.
>
> Thank you.
>
>
>
> "Charles Kenyon" wrote:
>
>> See replies to your posts in other newsgroups. In the Microsoft Word
>> newsgroups it is considered bad form to post separate messages to
>> multiple
>> newsgroups. If you need to post in more than one forum (unusual) please
>> post
>> a single message with both forums in the header of that single message.
>> That
>> way (1) your question and the various answers stay together, (2) less
>> space
>> is used on the news servers, (3) less bandwidth is used on the Internet,
>> (4)
>> you only have to check one forum for answers that appear in both forums,
>> and
>> (5) you won't unnecessarily annoy the people you are asking for help.
>> This
>> isn't meant to criticize you. We were all beginners once and the only way
>> to
>> learn is to try. (BTW, a number of the Microsoft newsgroups don't want
>> posting in more than one newsgroup, period. Check the FAQ.)
>> Take a look on the MVP FAQ website under "getting help" for more reasons
>> ase
>> well as other suggestions for getting answers more easily and quickly.
>> <URL:
>> http://www.mvps.org/word/FindHelp/Posting.htm>
>>
>>
>>
>> --
>> Charles Kenyon
>>
>> Word New User FAQ & Web Directory: http://addbalance.com/word
>>
>> Intermediate User's Guide to Microsoft Word (supplemented version of
>> Microsoft's Legal Users' Guide) http://addbalance.com/usersguide
>>
>> See also the MVP FAQ: http://word.mvps.org/FAQs/ which is awesome!
>> --------- --------- --------- --------- --------- ---------
>> This message is posted to a newsgroup. Please post replies
>> and questions to the newsgroup so that others can learn
>> from my ignorance and your wisdom.
>>
>>
>> "NYSA-HD" wrote in message
>> news:38246B95-DEE6-41CC-BA05-CFF9812605C0@microsoft.com...
>> > We have created a program in VB & VBA that assists users in creating
>> > midsize
>> > documents daily. There will be one file for each day anywhere from
>> > 3-25
>> > pages in length. We need to combine these documents once a year into
>> > one
>> > large file to be published into a book. The document is straight text.
>> > No
>> > images. In the end it will be approximately 1500-2000 pages in length
>> > including table of contents and index. We hope to index and do TOC
>> > using
>> > Word's automated features. Before we attempt this I would like to know
>> > any
>> > limitations of Word. Can Word handle a document of this size? What do
>> > we
>> > need to do to prevent file corruption? Are there any special steps we
>> > need
>> > to take? What is the easiest way to combine all the daily files into
>> > one
>> > at
>> > the end? We looked at Master Docs but read about corruption.
>> >
>> >
>>
>>
>>
date: Thu, 16 Feb 2006 15:28:29 -0600
author: Charles Kenyon
Re: Large Document Creation
OK, now we have Nettiquette out of our system, let's try and answer this :-)
Word will cope happily with a 2,000 page document.
I recently published a 2,500 page document that was automatically assembled
from 400 source documents using a macro.
The absolute limit is around 5,500 pages. But the "consideration" is
'speed'. Word starts to slow down when it starts running short of memory.
Don't even think of handling large documents on a PC with less than 512 MB
of memory, and ensure that the file system of the local machine is NTFS.
Anything else and you are likely to get failures when things get big.
I would prefer to handle such documents on a workstation. Personally I use
a dual-Zeon workstation with 4 GB of memory, but that's overkill :-)
To prevent file corruption:
* make sure that all documents are created from the same template.
* Make sure you handle tracked changes carefully -- particularly to avoid
changes within or on top of changes.
* Perform all formatting using styles.
* Turn on Show/Hide so you can see your paragraph marks. Teach the users
to run with paragraphs on, and train them that the paragraph mark is the
most important character in the paragraph: it holds ALL the formatting :-)
* Forbid the use of Format>Bullets and Numbering. Make up a proper set of
linked numbering styles as explained by Shauna Kelly (www.shaunakelly.com)
and apply all numbering via styles.
* With a document of that size, it's best to work with pictures linked but
not embedded: but make sure you train your users HOW before trying that...
The best way to combine the daily files would be using Insert>File. Make a
macro to automate this. I use a naming convention that causes the files to
sort in the correct order alphabetically in the folder.
Hope this helps
On 17/2/06 1:41 AM, in article
38246B95-DEE6-41CC-BA05-CFF9812605C0@microsoft.com, "NYSA-HD"
wrote:
> We have created a program in VB & VBA that assists users in creating midsize
> documents daily. There will be one file for each day anywhere from 3-25
> pages in length. We need to combine these documents once a year into one
> large file to be published into a book. The document is straight text. No
> images. In the end it will be approximately 1500-2000 pages in length
> including table of contents and index. We hope to index and do TOC using
> Word's automated features. Before we attempt this I would like to know any
> limitations of Word. Can Word handle a document of this size? What do we
> need to do to prevent file corruption? Are there any special steps we need
> to take? What is the easiest way to combine all the daily files into one at
> the end? We looked at Master Docs but read about corruption.
>
>
--
Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.
John McGhie
Microsoft MVP, Word and Word for Macintosh. Consultant Technical Writer
Sydney, Australia +61 (0) 4 1209 1410
date: Sun, 19 Feb 2006 20:08:59 +1100
author: John McGhie [MVP - Word and Word Macintosh]
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