We would like to designate one or two users only that accept/reject track changes in certain documents. We use Word 2003. Is this possible and if so how?
Hi Rusty46, You do this administratively - Word has no built-in capacity to limit who can accept/reject changes. -- Cheers macropod [MVP - Microsoft Word] "Rusty46" wrote in message news:0F3B1647-D150-4C83-85D5-23D1DFB64B9A@microsoft.com... > We would like to designate one or two users only that accept/reject track > changes in certain documents. We use Word 2003. Is this possible and if so > how?
Is accepting and rejecting changes considered "editing"? If so, then protecting a document using the "Read Only" setting allows you to designate users who are allowed to make changes. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA "macropod" <macropod@invalid.invalid> wrote in message news:%23u4CwoE7IHA.2060@TK2MSFTNGP02.phx.gbl... > Hi Rusty46, > > You do this administratively - Word has no built-in capacity to limit who > can accept/reject changes. > > -- > Cheers > macropod > [MVP - Microsoft Word] > > > "Rusty46" wrote in message > news:0F3B1647-D150-4C83-85D5-23D1DFB64B9A@microsoft.com... >> We would like to designate one or two users only that accept/reject track >> changes in certain documents. We use Word 2003. Is this possible and if >> so how? >
I suspect that other users may be required to make changes (just not accept/reject them). They would not be able to do this if the document was read only. -- <>>< ><<> ><<> <>>< ><<> <>>< <>><<> Graham Mayor - Word MVP My web site www.gmayor.com Word MVP web site http://word.mvps.org <>>< ><<> ><<> <>>< ><<> <>>< <>><<> Suzanne S. Barnhill wrote: > Is accepting and rejecting changes considered "editing"? If so, then > protecting a document using the "Read Only" setting allows you to > designate users who are allowed to make changes. > > > "macropod" <macropod@invalid.invalid> wrote in message > news:%23u4CwoE7IHA.2060@TK2MSFTNGP02.phx.gbl... >> Hi Rusty46, >> >> You do this administratively - Word has no built-in capacity to >> limit who can accept/reject changes. >> >> -- >> Cheers >> macropod >> [MVP - Microsoft Word] >> >> >> "Rusty46" wrote in message >> news:0F3B1647-D150-4C83-85D5-23D1DFB64B9A@microsoft.com... >>> We would like to designate one or two users only that accept/reject >>> track changes in certain documents. We use Word 2003. Is this >>> possible and if so how?
Hi Rusty, If you're using Information Rights Management (IRM) feature of Word there may be a way to set additional controls, otherwise you may want to try Tools=>Protect Document=>Editng Restrictions and turning on 'Track Changes' and assign a password. You can also use Tools=>Send To=>Routing Recipient and turn on the the same setting there as you send the document on. That setting greys out the Accept/Reject buttons, but also locks Track changes into being always on, so it's going to record pretty much everything typed as a change <g>. It's a low level of protection (i.e. it's not very hard to get around it). Another approach would be to not protect the documents or use Track changes, and later have the designated person(s) use the Tools=>Compare and Merge Documents choice to create a combined document and then review and accept/reject changes based on comparing the 'then' documents to the original document. You may also want to take a look at the Tools=>Shared Workspace option for using MS Sharepoint Services. =============== <<"Rusty46" wrote in message news:0F3B1647-D150-4C83-85D5-23D1DFB64B9A@microsoft.com... We would like to designate one or two users only that accept/reject track changes in certain documents. We use Word 2003. Is this possible and if so how?>> -- Bob Buckland ?:-) MS Office System Products MVP *Courtesy is not expensive and can pay big dividends*
